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Administrative Support Specialist

2 months ago

Helena, Montana, United States State of Montana Full time

We are seeking a highly skilled and detail-oriented individual to join our dynamic leadership team as an Executive Assistant. This role provides support functions such as calendaring, materials preparation, email management, correspondence preparation, and maintaining websites. The successful candidate will have the opportunity to work on special projects in support of the department's mission and directly support boards and committees associated with department functions. Key Responsibilities:

  • Provide administrative support to the Director and other department staff
  • Manage calendars, schedules, and appointments
  • Prepare and edit correspondence, reports, and other documents
  • Maintain accurate and up-to-date records and files
  • Develop and implement effective communication strategies
Requirements:
  • College coursework emphasizing business subjects, writing, or related studies
  • Substantive experience with office and administrative support
  • Effective communication and interpersonal skills
  • Proficient in using Adobe and Microsoft Office software suite
  • Ability to learn software programs and perform updates to websites and social media sites
What We Offer:
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • A competitive salary and benefits package
  • A chance to make a meaningful contribution to the State of Montana