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Personnel Administration Specialist

2 months ago

Woodland, California, United States Sakata Seed America Full time

JOB SUMMARY:

In the role of HR Operations Coordinator, you will be instrumental in facilitating the effective functioning of our Human Resources division. Your responsibilities will encompass a range of administrative duties, which include maintaining employee documentation, assisting with payroll operations, and performing additional tasks as required.

KEY RESPONSIBILITIES:

Support Payroll Operations:

  • Assist in the preparation and execution of payroll for staff, ensuring precision and punctuality.
  • Accurately input payroll information into the system, including new hires, terminations, attendance records, and other pertinent updates.
  • Verify timesheets and attendance logs to support payroll calculations.
  • Maintain organized records and documentation related to payroll activities, ensuring accessibility for audits or inquiries.
  • Handle sensitive employee information with the highest level of confidentiality and professionalism.
  • Generate payroll reports for management and accounting as required.
  • Address payroll-related questions from employees promptly and professionally, resolving issues as necessary.

Provide Administrative Assistance:

  • Carry out general administrative tasks such as drafting communications, scheduling appointments, and managing office supplies.
  • Perform clerical support for the HR department, including filing, data entry, and maintaining office organization.
  • Assist HR managers with special projects and initiatives as assigned.
  • Undertake additional duties as required.

Compliance and Ethical Standards:

  • Organizational Support: Adhere to policies and procedures; complete administrative tasks accurately and timely; support organizational goals and values; engage in activities that benefit the organization; promote affirmative action and respect diversity.
  • Diversity: Exhibit knowledge of EEO policies; demonstrate respect and sensitivity towards cultural differences; educate others on the importance of diversity; foster a harassment-free workplace; contribute to building a diverse workforce.
  • Ethics: Treat individuals with respect; uphold commitments; inspire trust; act with integrity and ethical standards; maintain organizational values.
  • Safety and Security: Follow safety and security protocols; determine appropriate actions beyond guidelines; report unsafe conditions; utilize equipment and materials correctly.

EDUCATION AND EXPERIENCE:

  • Bachelor's Degree (BA) from an accredited institution.
  • A minimum of 4 years of administrative experience, preferably within HR.
  • At least 2 years of payroll and/or accounting experience.
  • Required computer skills include:

- Human Resource Information Systems

- Microsoft Office Suite

- Payroll Software

WORKING CONDITIONS/PHYSICAL DEMANDS:

  • Frequent sitting required.
  • Frequent use of hand and finger dexterity.
  • Frequent communication through speaking or hearing.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Strong organizational abilities with effective task prioritization and time management.
  • Exceptional attention to detail and accuracy in data management and record-keeping.
  • Proficient in Microsoft Office Suite and HRIS software (ADP).
  • Outstanding communication skills, both written and verbal.
  • Ability to maintain confidentiality and manage sensitive information discreetly.
  • A collaborative team player with a positive attitude and eagerness to learn and develop in the role.

COMPENSATION & BENEFITS:

  • Competitive hourly wage.
  • Comprehensive medical, dental, and vision insurance for employees and their families.
  • Basic life and AD&D insurance.
  • 401(k) plan with company matching.
  • Profit-sharing opportunities.
  • Paid vacation and sick leave policies.
  • Paid holidays and floating holidays.
  • Paid family leave for qualifying events.
  • Employee Assistance Program (EAP).
  • Subsidies for health and fitness initiatives.

*To succeed in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to fulfill these essential functions.