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Event Coordination Specialist

2 months ago

ChampssurYonne, Bourgogne-Franche-Comté, United States Nevada State University Full time

Nevada State University values your interest in joining our team. To facilitate a smooth application process, please consider the following guidelines while completing your application:

  • Ensure that all required documents are attached as listed in the job posting. Incomplete applications may not be reviewed.
  • Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted before the recruitment closes.
  • Be aware that recruitment may close without prior notice once a hiring decision is made.
If you have questions or need assistance regarding the application process, please reach out to the Human Resources department.

Position Overview

Nevada State University is seeking applications for the role of Event Coordination Specialist under a 1000 Hour Appointment. This position will act as a key facilitator for internal events, ensuring effective logistical management of the university's special event venues. Responsibilities include the creation and dissemination of content for the events calendar and website.

Diversity and Inclusion Commitment:

Nevada State University, a four-year Minority Serving public institution, is dedicated to excellence in education and committed to serving a diverse and often underrepresented student body. As a designated Hispanic Serving Institution (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), we prioritize teaching and student support.

Our student population includes a significant number of first-generation students, racial/ethnic minorities, parents, and returning students. We celebrate the diverse backgrounds of our community and strive to create an inclusive environment that respects and honors the experiences of all members.

We seek candidates who are enthusiastic about working with this dynamic student population and collaborating with faculty and staff to make a meaningful impact on our institution and community.

Key Responsibilities:
  • Overseeing event logistics and planning.
  • Evaluating event requests and communicating details to stakeholders and support teams.
  • Creating setup diagrams and serving as the primary contact for vendors and equipment providers.
  • Coordinating with facilities and IT to ensure service delivery.
  • Providing on-site support during events.
  • Managing the university's events calendar and developing online content.
  • Producing reports, presentations, and special projects.
  • Assisting with inventory tracking and maintenance of equipment and supplies.
  • Participating in planning committees for signature events as assigned.
  • Performing other duties as needed.
Minimum Qualifications:
  • Ability to work independently while also contributing to a collaborative team environment, effectively managing multiple priorities and deadlines.
  • Exceptional communication skills (both written and verbal), demonstrated through experience in preparing detailed reports and executive summaries.
  • Strong organizational and leadership abilities, with effective interpersonal skills to foster positive working relationships.
  • Flexible availability for occasional early mornings, late evenings, and weekends.
  • Proficiency in technology, including room scheduling software, diagramming tools, and Microsoft Office Suite.
  • Eligibility to work in the United States without sponsorship.
Preferred Qualifications:
  • Experience in higher education within an event-related capacity.
  • Knowledge of best practices in event management.
  • Experience in facility scheduling and coordination.
  • Familiarity with specific software such as 25Live, Social Tables, and Canva.
Work Hours:

This position allows for up to 19.5 hours of work per week. Initial training will occur in-person during regular business hours. Following training, there may be opportunities for a flexible work schedule, including remote work options. Candidates must be available for occasional early mornings, late evenings, and weekend shifts.

Hourly Rate:

$20.00 per hour.

Application Instructions:

Applicants must submit a detailed resume outlining relevant qualifications and experience, along with a cover letter explaining their fit for the position and Nevada State University. Additionally, please provide the names and contact information of three references.

Applications lacking the required documents may not be considered.

This position may require a criminal background check for selected candidates.

Nevada State University does not sponsor visas; all applicants must be eligible to work in the United States without sponsorship.