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Administrative Assistant, People

2 months ago

Romeoville, Illinois, United States Barry-Wehmiller Companies Inc Full time
Job Description:

The Administrative Assistant, People reports to the local CPD Leader and performs HR and administrative tasks that support the People team and the general business, along with serving as the front desk receptionist - ensuring a hospitable experience for visitors, phone calls, and team members. This role plays an integral part in supporting our BW people-centric culture and delivering an excellent customer experience.

Key Responsibilities:
  • HR Support:
    • Assist CPD Leader with recruiting, including scheduling interviews and conducting phone screens
    • Conduct new hire orientation; assist team members with benefits enrollment and provide benefits information
    • Assist in the facilitation of disability and FMLA benefits, working with the team member and insurance company
    • Serve as co-chair of the Wellness Committee, participate with other committees as necessary
    • Assist Leaders with actions in HRIS system, Workday
    • Support emergency action plan updates and communications
    • Support CPD team with administrative work and activities, including company communications, advertisements, and employee recognitions
    • Create and update articles on company intranet along with PowerPoint presentations
  • Reception Support:
    • Greet clients, vendors, candidates and other visitors in a courteous and professional manner and create a welcoming environment for local team members
    • Answer the main switchboard and route incoming calls to appropriate personnel
    • Assist with scheduling meetings and preparing conference rooms along with visitor logistics
    • Handle catering and meal ordering when needed
    • Provide assistance with travel arrangements and maintain an up-to-date Outlook travel calendar
    • Process incoming and outgoing courier (FedEx/UPS), fax, and U.S. mail
    • Keep lobby, office areas, and conference rooms neat and orderly
    • Work closely with Procurement team to monitor and order office supplies
    Requirements:
    • Education and Experience:
      • High school diploma or equivalent required; Bachelor's degree or associate degree in business administration or related field is ideal, but not required
      • 1-2 years of Administrative/Receptionist experience preferred
    • Skills and Competencies:
      • Strong written and verbal communication skills
      • Advanced working knowledge of Microsoft Office Suite
      • Professional demeanor, reliable team player, multi-tasker, strong customer service attributes
      • Bilingual in Spanish preferred