Data Management Coordinator

2 weeks ago


Romeoville, Illinois, United States Lewis University Full time

Job Description Summary

This Data Management Coordinator will assist with the data management function as part of each program's compliance. The role will involve receiving course paperwork, auditing files for accuracy, and notifying project managers about needed corrections.

Responsibilities

  • Model the University Mission through dedicated job performance, service excellence to constituencies, and respectful collaboration.
  • Receive course paperwork, audit files, and notify project managers about needed corrections.
  • Work with project managers to ensure course paperwork issues are addressed promptly.
  • Enter instructor, student, course, assessment, and evaluation data in IWE's database and proprietary grantor applications.
  • Create and issue training reports after each class is delivered.
  • Prepare course audit files after completing an audit of the course file.
  • Maintain customized training database for statistical and audit purposes using the College's and proprietary grantor applications.
  • Issue certificates and other credentials for students.
  • Mail/e-mail out training reports and certificates to clients and file training reports for audit purposes.
  • Support Assistant Manager and Manager with administrative aspects of the Support Services Department.
  • Perform other duties as assigned, including assisting with Marketing and IWE design.
  • Assist the Support Services Manager in reproducing training materials.

Minimum Qualifications

  • Associate's degree in Business Administration, education, or general studies with a minimum of 2 years of business office experience, preferably in an educational environment.
  • Basic knowledge of grants is preferred.
  • Basic to advanced skills in Microsoft Word, Excel, Outlook, SharePoint, and other MS Suite applications.
  • Ability to multi-task in a very fast-paced environment.
  • Self-directed, organized, and innovative with a well-developed sense of customer service and professionalism.
  • Sensitivity to socially and ethnically diverse communities.
  • Exceptional written and verbal communication skills.

Preferred Qualifications

  • A Bachelor's Degree is preferred.
  • Bilingual (English and Spanish) preferred.


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