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Administrative Assistant II

2 months ago

Macon, Georgia, United States Work For Warriors Georgia Full time
Job Summary

The Institutional Effectiveness Administrative Assistant II position is a key role in supporting the IE department's mission to drive institutional effectiveness. As a member of our team, you will provide advanced and diversified clerical duties, requiring a comprehensive level of experience.

Key Responsibilities
  • Provide administrative support for grants, contracts, assessments, planning, and reporting in support of instructional and institutional effectiveness.
  • Assist the department with data entry, tracking budgets, submitting and tracking purchase requisitions, conducting and updating equipment inventories by project, updating tracking documents, coordinating and documenting meetings (virtual and in-person), maintaining databases, preparing reports and publications, and updating internal and publicly available information relevant to IE activities.
  • Perform and complete tasks and assignments associated with personnel support functions for Institutional Effectiveness and grant/contract Project Managers (e.g., WIOA, Perkins, PBI), to include purchase orders, travel arrangements, expense statements, etc.
  • Provide support to administrative staff, complete complex processing of documents and/or transactions for Institutional Effectiveness staff and activities, conduct research using a variety of sources to complete, prepare, assemble, process, and/or generate reports and other documentation, or to respond to inquiries, questions or requests.
  • Enter data from forms, records, reports, and/or other sources into computer for purposes such as maintaining databases, updating tracking documents, etc.
  • Use computer software as a tool for performing clerical assignments, provide support for meetings, including scheduling, taking notes, composing meeting minutes, and assisting with hosting virtual meetings, monitor use of and maintain supplies, equipment and/or facilities in support of Institutional Effectiveness staff and activities.
  • Complete all assigned trainings in a timely manner, and perform other responsibilities as assigned.
Requirements
  • Must upload transcripts/certifications which show conferred educational degrees/current certifications and document qualifications in the employment history.
  • Associate's degree in Business Administrative Technology from an academic institution that is accredited by an institutional accrediting agency recognized by the United States Department of Education, and, documented one (1) year of work-related experience.
  • OR Earned High school diploma or Equivalent and documented two (2) years related work experience.
  • Preference may be given to applicants who, in addition to meeting the minimum qualifications, provide transcripts of conferred degrees and demonstrate in the employment history possession of one or more of the following: documented work experience at a post-secondary institution, experience with data entry, experience with budget tracking, experience with hosting virtual meetings.
Benefits

This is a full-time position scheduled to work all 12 months in the calendar year and at 40 hours per week. Position is eligible for benefits to include retirement, insurance, leave accrual, and holiday pay. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS).