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Chief Executive Officer's Administrative Partner

2 months ago

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Job Overview

Position: Executive Assistant to CEO/Office Operations

Company Overview: The Bowa Group Inc is a reputable General Contractor and Construction Management firm founded on principles of integrity, family values, and excellence. Our team comprises professionals with extensive expertise in general contracting, construction management, and design-build projects. We are passionate about our work and committed to making a lasting impact in the communities we serve.

Role Summary: The Executive Assistant will deliver comprehensive support to the CEO, managing a variety of high-level administrative responsibilities and overseeing office functions. This position demands a highly tech-savvy individual, proficient in utilizing various communication platforms and social media. The ideal candidate will possess a proactive approach, anticipating the CEO's needs and ensuring smooth operations. A critical requirement for this role is the ability to remain accessible at all times.

Key Responsibilities:

Support for the CEO:

  • Provide high-level administrative assistance to the CEO, addressing operational requirements.
  • Facilitate effective communication between the CEO and all departments.
  • Assist the CEO with various company initiatives and community engagements.
  • Manage scheduling and calendar coordination for the CEO and Senior Vice President of Operations.
  • Organize and coordinate executive meetings.
  • Handle inquiries directed to the CEO and Senior Vice President of Operations as necessary.
  • Arrange travel logistics and accommodations for the CEO and Senior Vice President of Operations.
  • Prepare necessary documents for meetings.
  • Oversee and ensure the successful completion of critical deliverables and special projects.

Office Operations Management:

  • Oversee the setup and maintenance of main and satellite offices.
  • Manage daily operations across all departments in the main and satellite offices.
  • Ensure the functionality of office equipment and maintain office aesthetics.
  • Manage information flow efficiently and accurately.
  • Handle all communications related to office vendor management.
  • Oversee fleet management tracking and communications.
  • Compile and manage records for corporate credit card transactions.

Qualifications and Skills:

  • High School Diploma required; Bachelor's degree in business administration or a related field preferred.
  • 3-5 years of experience in office management or administrative support.
  • Strong ability to manage responsibilities and communicate effectively with internal and external stakeholders.
  • Demonstrated exceptional customer service and leadership capabilities.
  • Ability to handle a high volume of tasks efficiently.
  • Proficient in process improvement, problem-solving, and clear communication.
  • Outstanding organizational skills and attention to detail.
  • Basic proficiency in Microsoft Office applications.

Benefits:

  • Comprehensive Medical, Dental, and Vision Insurance with significant employer contribution.
  • Performance-based bonuses as a percentage of base salary.
  • Parental leave policy.
  • Basic Life and AD&D Insurance coverage.
  • Short-term and long-term disability insurance options.
  • 401(k) plan with company matching contributions.
  • Paid vacation, sick leave, and holidays.
  • Employee Assistance Program to support personal and family well-being.