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Accounts Payable Specialist

1 month ago

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Job Summary

The Accounts Payable Specialist is a detail-oriented and experienced professional responsible for efficiently managing all aspects of the Accounts Payable process.

Duties and Responsibilities
  • Collect and enter all AP invoices and post all general ledger related entries
  • Ensure that purchase orders are used when expected/required
  • Update AP accounts and perform reconciliations
  • Follow up on all internal and external Accounts Payable activities
  • Ensure all Certificate of Insurance for subcontractors are up to date
  • Obtain W-9 forms where appropriate, and keep up to date
  • Process all AP check and EFT payments
  • Track and reconcile credit card monthly statements
  • Enter bank transactions if needed
  • Assist with month/year-end period-end preparation
  • Monitor to ensure payments are made to vendors in a timely manner
  • Verify AP invoices for payment
  • Perform administrative support functions
  • Fulfill other financial requirements as needed to support the Accounting Department
  • Provide various reports or completed data as needed
Critical Knowledge, Skills, and Abilities
  • Proven experience in Accounts Payable (min 2 years)
  • Solid understanding of accounting and financial reporting principles and practices
  • Organizing and prioritizing skills
  • Attention to detail, accuracy, problem-solving skills
  • Time-management skills
  • Integrity and confidentiality
  • Strong mathematical skills
  • Communication skills
  • Knowledge of Concur or other online AP processing software would be helpful
  • Excellent knowledge of MS Office suite, especially Microsoft Excel
  • Ability to work in a fast-paced environment
  • Work well within a team
Physical Requirements

Prolonged periods sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at a time

Diversity Statement

Excelsia Injury Care is an equal opportunity employer. We commit to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, creed, gender, pregnancy or related medical conditions, age, national origin, or ancestry, physical or mental disability, genetic predisposition, marital, civil union or partnership status, sexual orientation, gender identity, or any other consideration protected by federal, state or local laws.