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Senior Executive Assistant to the CEO
2 months ago
Mack & Associates, Ltd. is seeking a highly skilled and organized Executive Assistant to support the Chief Executive Officer. This pivotal role requires a proactive and detail-oriented individual who excels in a dynamic environment and is dedicated to ensuring the CEO's success. If you are passionate about the construction sector and possess a strong commitment to excellence, this opportunity is designed for you. The position offers hybrid work flexibility and a competitive salary range of $85-120k, based on experience.
Key Responsibilities:
- Enhance the CEO's efficiency by managing calendars, scheduling appointments, and facilitating all communications with accuracy.
- Coordinate intricate travel arrangements, including flights, accommodations, and ground transportation, while managing travel expense reports with precision.
- Oversee the organization of executive meetings, preparing agendas, documenting minutes, and ensuring follow-up on action items. Plan and execute corporate events and executive retreats with creativity.
- Draft, review, and refine reports, presentations, and other documents to ensure clarity and professionalism. Maintain confidential files and records in an orderly manner.
- Collaborate with the CEO on special initiatives, monitoring progress and adhering to deadlines. Work closely with internal teams to ensure successful project delivery.
- Serve as the CEO's communication liaison, fostering clear and timely interactions with both internal and external stakeholders.
- Conduct thorough research, compiling data to assist the CEO's decision-making process. Prepare comprehensive reports and summaries that aid in strategic planning.
- Manage the CEO's expense reports, budget oversight, and financial documentation with exceptional attention to detail.
- Build and sustain strong relationships with key stakeholders, promoting collaboration throughout the organization.
- Anticipate the CEO's requirements, proactively addressing challenges and delivering innovative solutions to maintain seamless operations.
Qualifications:
- A minimum of 5 years of experience as an Executive Assistant, with a proven history of supporting C-level executives in the construction or a related field.
- A Bachelor's degree in Business Administration, Communications, or a related discipline is preferred.
- Outstanding organizational skills, keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Discreet and professional, trusted to handle sensitive information with the highest level of confidentiality.
- Familiarity with the construction industry and its specific demands is advantageous.
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