Document Specialist

4 weeks ago


Temecula, California, United States Talentrupt RPO Full time
Job Description

Job Title: Document Specialist I

Location:

Duration:

Description:

Supports customs and trade compliance at the site/division level, ensuring compliance with all relevant customs regulations and trade laws and regulations. Applies basic understanding of regulations to address import/export compliance issues, including tariff classification, Customs valuation, FDA inquiries, and other regulatory requirements. Depending on the site/division, incumbents may specialize in import and/or export related activities. Will learn and apply basic skills of import/export regulations and requirements to support business needs.

Ensures each file has an HTSUS code and/or ECCN classifications and addresses import and export compliance issues related to 19 CFR and 15 CFR. Prepares import/export related documentation, which may include commercial invoices, export declarations, bills of lading, etc. Ensures timely and accurate response to Broker Requests for Information and follows up to ensure resolution. Communicates with shipment owners informing them of their shipment's status using the Track Trace and C2 systems.

Maintains and updates site Item Master Log; works with site/division regulatory to ensure accuracy and completeness of FDA product codes and affirmation of compliance codes. Conducts effective and timely transactional review/audit of all import/export records. Elevates issues requiring correction or further review to supervisor/manager. Reviews will include using various systems to confirm data. The expectation is to be able to effectively know which system houses which data and navigate efficiently.

The import/export log is to be maintained daily and all entries in the logs are to be accurate and done immediately as a record is reviewed. As applicable, works with brokers to resolve broker/freight invoice issues/discrepancies. Provides timely customer service to all incoming critical phone calls, miscellaneous phone calls, and emails. Personally maintains knowledge on the latest Customs, FDA, and other government agency import regulations. Min 2 years, 2-3 years' experience in import/export operations, international business, or other related field. Experience in import/export operations, international business, or other related field is preferred, but not required.

Sound problem solving abilities and close attention to detail required. Effective communication (written and oral) and interpersonal skills are critical for this position. Proficiency in database, Excel, SAP and other software programs.


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