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Document Specialist

2 months ago


Temecula, California, United States Blue Star Partners LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Specialist to join our team at Blue Star Partners LLC. As a Document Specialist, you will be responsible for preparing, editing, and maintaining various types of documentation, including reports, technical documents, and records.

Key Responsibilities
  • Document Preparation: Prepare and edit documentation to ensure accuracy and consistency.
  • File Maintenance: Maintain and organize filing systems for easy retrieval of documents.
  • Record Keeping: Keep detailed records of all documents and ensure files are updated regularly and accurately.
  • Document Assembly: Assemble and compile documents for various purposes, ensuring completeness and adherence to standards.
  • File Requests: Locate and remove file material upon request, ensuring quick and efficient access to necessary documents.
  • Document Review: Review documents for accuracy, completeness, and compliance with company standards and regulations.
Requirements
  • Educational Background: High school diploma or equivalent; additional education or certification in documentation management is a plus.
  • Professional Experience: 0-3 years of experience in documentation preparation, filing, and record-keeping in a professional setting.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
  • Attention to Detail: Strong attention to detail with the ability to spot errors and inconsistencies in documents.
  • Organizational Skills: Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Communication Skills: Strong written and verbal communication skills to interact with various stakeholders and ensure clear and concise documentation.
Preferred Qualifications
  • Certification: Certification in documentation or records management.
  • Experience in a Specific Industry: Experience in a particular industry, such as healthcare, legal, or technical fields, may be preferred depending on the company's needs.