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Accounts Receivable Analyst

2 months ago

Knoxville, Tennessee, United States InsideHigherEd Full time

Overview of Responsibilities

This role is situated within the Accounts Payable division of the Business Services Office, where financial transactions related to departmental expenditures are managed. This includes processing payments for invoices, transfer vouchers, procurement card transactions, petty cash reimbursements, and special payment requests. Additionally, the Accounts Payable team is tasked with maintaining the vendor database, creating vendor requests, updating payment addresses, and collecting W-9 forms from relevant vendors. This position also oversees procurement card purchases, allocates charges to the correct accounts, and reconciles these charges in accordance with fiscal policies. The role involves coordinating and engaging in financial and accounting activities associated with Accounts Payable and Receivables, handling more intricate financial accounting tasks.

Key Responsibilities:

· Facilitate training sessions for staff within the Facilities Services Business Services Office (BSO), covering topics such as contract payments, procurement cards, asset creation, payroll, invoice processing, deposits, credits, travel procedures, and vendor creation processes. Responsible for mentoring junior staff on financial policies and procedures.

· May oversee designated personnel in maintaining accounting and financial records pertinent to Accounts Payable and Receivable functions.

· Provide financial insights and clarify policies and procedures. Prepare financial reports and statistical analyses; make forecasts and recommendations regarding future financial standings.

· Offer guidance on financial and budgetary matters.

· Counsel staff on proper procedures for contract payments, payroll entries, travel, procurement cards, petty cash reimbursements, and general invoice processing.

· Suggest improvements for BSO accounts payable practices and policies to enhance operational efficiency.

· Make independent decisions regarding accounts payable and receivable processes.

· Execute various tasks related to payroll, accounting, and financial operations with precision and minimal oversight.

· Process transactions in the financial system promptly and accurately, requiring little assistance.

· Draft correspondence and respond to inquiries concerning financial issues. Undertake additional duties as necessary.



Qualifications

Minimum Requirements:

· High school diploma or equivalent.

· At least four years of experience in accounts payable and receivable functions.

· Proficiency in personal computers and relevant software applications.

· Familiarity with Microsoft Word, Excel, and PowerPoint.

· Strong organizational and coordination skills.

· Effective communication skills, both verbal and written.

· Excellent interpersonal abilities.

· Capacity to build effective working relationships within a team.

· Positive interaction skills and the ability to instruct and supervise others.

Preferred Skills and Knowledge:

· Familiarity with financial systems.