Customer Service Representative

1 week ago


Long Beach, California, United States Sparrow INTL Full time
Job Description

Sparrow INTL is seeking a highly skilled Customer Service Representative to provide exceptional external customer support and internal support functions relative to sales.

This individual will be responsible for ensuring customers receive product orders on time and in good condition, as well as advising customers of any problems regarding their delivery.

Key Responsibilities:

  • Enter and maintain pricing and customer details in appropriate systems.
  • Verify customer pricing and terms of sale and maintain customer quotations, summary billing setup, and rebates in ERP systems.
  • Communicate with Sales groups to ensure customer pricing and requirements are understood and correctly input into the Price Offer Management system.
  • Input accurate customer order information into SAP in accordance with procedures set forth by the department Manager.
  • Complete and obtain Sales approval for product quality deviations.
  • Communicate with plant shipping departments to provide order information and set delivery dates on a timely basis to facilitate production planning and scheduling.
  • Follow up with transportation suppliers and warehouse suppliers to ensure that orders are shipped as scheduled and advise customers of shipping details.
  • Keep customers and Sales advised of any problems or delays with their orders, any potential supply disruptions, and/or price variations.
  • Process returns, credits, and debits in SAP in accordance with existing procedures.
  • When applicable, monitor and process EDI orders in accordance with existing procedures.
  • Coordinate imported products via the chain order process in SAP.
  • Ensure customers are correctly invoiced.
  • Monitor the resolution of customer problems and/or complaints resulting from incorrect pricing, non-conforming products, and other related issues.
  • Close complaints in the claims database in accordance with existing procedures.
  • Follow up on all customer inquiries.
  • Attend customer meetings and visits to customer sites when applicable.

Qualifications:

  • High School / Vocational or equivalent.
  • 3 to 5 years of prior experience in the areas of customer service, accounts payable, or order entry.
  • Previous experience in export transportation or international business in the industrial chemical market is preferred.

Knowledge and Skills:

  • High degree of customer focus.
  • Solid communication skills both written and verbal.
  • Excellent organizational and interpersonal skills.
  • Computer skills and proficiency with automated sales systems.
  • Ability to input data quickly and accurately and function in a fast-paced environment.
  • Working knowledge of Microsoft Word and Excel.
  • Working knowledge of SAP. Ability to develop rapport with customers and carrier vendors.


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