Payroll and HRIS Specialist

2 days ago


Elmhurst, Illinois, United States TransChicago Truck Group Full time
Job Summary

We are seeking a highly skilled Payroll and HRIS Specialist to join our dynamic Human Resources team at TransChicago Truck Group. As a key member of our team, you will be responsible for overseeing and managing all aspects of our payroll processes, ensuring accuracy, compliance, and timeliness.

Key Responsibilities
  • Payroll Management
    • Ownership of entire payroll processing, multi-state, (semi-monthly & weekly), including posting to the General Ledger.
    • Prepare and post assigned journal entries for payroll and month-end closing.
    • Monthly account reconciliations for all payroll-related accounts.
    • Prepare payroll reports as requested for budget and audits.
  • HRIS Management
    • Work with HRIS software to ensure all aspects are fully functional and operational.
    • Collaborate with key stakeholders to identify HR technology needs and enhancements.
    • Lead the implementation and integration of HRIS modules and updates.
    • Provide ongoing support and troubleshooting for HRIS users.
    • Streamline HR processes through the effective use of HR technology.
    • Identify opportunities for automation and efficiency improvements.
    • Develop and generate regular reports for HR and leadership, providing insights into key HR metrics.
    • Utilize data analytics to inform decision-making and identify trends.
    • Train staff on report generation and provide analytical support on ad hoc projects and requests.
    • Ensure HRIS compliance with data protection regulations and company policies.
    • Collaborate with IT and security teams to maintain the security and confidentiality of HRIS data.
  • Compliance
    • Ensure all payroll processes comply with legal requirements and company policies.
    • Stay up to date on latest payroll trends, best practices, and new technologies in payroll systems.
    • Manage various annual audits of Workers' Compensation, Union Benefits, and 401k.
    • Utilize related external systems to help create payroll cycle.
    • Import data containing other earnings and deductions.
    • Review and resolve any payroll exceptions prior to processing payroll.
    • Assist with documenting procedures and controls.
    Requirements
    • Bachelor's degree in Accounting, Human Resources, Computer Science, or related field.
    • Certification in Payroll Management (CPP), PHR, or SPHR a plus.
    • 5+ years of equivalent experience in payroll, including experience managing multi-state payrolls, and accounting functions, preferably with ADP product knowledge.
    • 5+ years with hands-on HRIS and compensation/payroll experience with at least 1 year in a supervisory position.
    • 5+ years of ADP WFN administration experience with additional experience in modules such as Payroll, Time & Attendance, Performance Management, Leave Management, Reporting, etc.
    • Progressive experience in a payroll/accounting position working under minimal supervision to process a multi-state payroll for 500+ employees.
    What We Offer
    • Competitive salary and benefits package.
    • Opportunities for career advancement and professional growth.
    • Collaborative and dynamic work environment.
    • Recognition and rewards for outstanding performance.


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