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Centralized Staffing and Scheduling Coordinator
2 months ago
We are seeking a highly skilled and organized Staffing and Scheduling Coordinator to join our team at Bon Secours. The successful candidate will be responsible for performing all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope.
Key Responsibilities- Scheduling and Staffing: Create and edit schedules for nursing departments into the electronic scheduling system following all hospital policies, procedures, and guidelines. Assign specialty roles particular to each unit's operational needs.
- Timekeeping and Attendance: Prepare accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with nurse managers. Approve or deny all schedule requests based on skill mix and needs of the unit, with communication to unit managers as appropriate.
- Staffing Management: Balance and publish schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determine the vacancy rate for the various roles in the department and post incentive shifts in accordance with the incentive policy for the ministry.
- Communication and Collaboration: Adjusts schedule to accommodate needs through acquiring additional personnel or reducing scheduled staff. Contacts available staff to best provide for unit care requirements utilizing available resources to fill open shifts.
- Problem-Solving and Decision-Making: Within 24 hours of shift time determine complex department staffing needs and arrange appropriate coverage in the technology and communicate to the units. Receive sick call notifications and manage unplanned shift vacancies; evaluate market staffing as a whole system to determine needs for recruiting associates for open shifts, leveraging technology to maximize inpatient resources with minimal fiscal impact to the hospital organization.
- Record-Keeping and Reporting: Maintain daily maintenance of unit/department schedules within the electronic staffing system. Effectively communicates critical or immediate staffing needs to nurse manager or their designee. Approve or deny all timecard requests with attestations, with communication to unit managers as appropriate. Prepare timecards for readiness for manager approval (Review and clean up exceptions).
- Continuous Improvement: Maintains staffing related records, files, and reports. Distributes reports to appropriate leaders, as determined by manager. Assists with allocation of agency resources and other duties as assigned pertaining to contract labor.
- Education: Associates Degree in Business, Data Management, or Related Field (preferred)
- Work Experience: 2 years' experience with staffing/scheduling software in a healthcare setting (required)
- Comprehensive Benefits: Comprehensive, affordable medical, dental and vision plans, prescription drug coverage, flexible spending accounts, life insurance w/AD&D, employer contributions to retirement savings plan when eligible, paid time off, educational assistance, and much more.
Bon Secours is an equal opportunity employer. We abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability.
