Program Assistant Data Specialist

4 days ago


Wilmington, Delaware, United States U.S. VETS Full time

About U.S. VETS

U.S. VETS is a non-profit organization dedicated to supporting military veterans and their families through comprehensive services, including housing, counseling, career development, and more.

Career Opportunity

We are seeking a highly organized and detail-oriented Program Assistant Data Specialist to join our team. This role will play a crucial part in enhancing organizational support of programs, ensuring compliance with grant-mandated systems, and maintaining central databases of clients and program information.

About the Job

The successful candidate will be responsible for overseeing and maintaining central databases of clients and program information, supporting the Case Management department in maintaining files and preparing for audits, collecting and tracking program rents, reconciling and depositing site cash accounts, monitoring and maintaining supply inventory, and coordinating with Program staff for requesting supportive service funds.

Key Responsibilities

  • Maintain accurate and up-to-date records of client and program information, including database management and data analysis
  • Support the Case Management department in preparing for audits, maintaining files, and correcting deficiencies
  • Collect and track program rents, including providing receipts to clients and maintaining rent calculation worksheets and waivers
  • Reconcile and deposit site cash accounts, money orders, and checks, including donations received or site store revenue
  • Monitor and maintain supply inventory, coordinate purchases with approval, submit purchase orders, allocate expenses, and monitor vendor balances
  • Coordinate with Program staff for requesting supportive service funds to meet client needs

Requirements

  • Bachelor's Degree in Social Services, Accounting, Non-Profit Management, or a related field (or minimum 2 years of relevant experience)
  • Strong computer skills and proficiency in Microsoft Office
  • Highly organized with attention to detail
  • Able to work independently and responsibly
  • Excellent communication skills, both oral and written
  • Knowledge of veteran issues, homelessness, and local services is a plus

Salary Range: $45,000 - $55,000 per year, depending on experience and qualifications.



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