Program Assistant Data Specialist

1 month ago

Wilmington, Delaware, United States U.S. VETS Full time
Program Assistant Data Specialist

Salary: $50,000 - $65,000 per year

About U.S. VETS

U.S. VETS is a non-profit organization dedicated to providing comprehensive support services to military veterans and their families.

Job Description

We are seeking a highly organized and detail-oriented Program Assistant Data Specialist to join our team. The successful candidate will be responsible for enhancing organizational support of programs through client record retention, client program fee collection and reporting, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding in the overall operation of programs to best serve veterans.

Key Responsibilities:
  • Oversee and maintain central databases of clients and program information and ensure compliance with grant-mandated systems.
  • Support the Case Management department in maintaining files, preparing for audits, and correcting any deficiencies.
  • Collect and track program rents including providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff.
  • Collect, reconcile, track, and deposit any other site cash accounts, money orders, and checks such as donations received or site store revenue.
  • Monitor and maintain supply inventory coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances.
  • Coordinate with Program staff for requesting supportive service funds to meet client needs.
  • Assist with accounting functions and coordinate with Accounts Payable to ensure all deposits and expenses are submitted and posted timely.
  • Assist with grant applications, reports, budget tracking, and billings.
  • Assist in recording cash and in-kind contributions and maintaining the database of contributors for mailings and solicitations to support programs.
  • Coordinate shipping and post office mailings and tracks receipt of products and donations.
  • Plan annual and other periodic events for donors, partners, clients, and staff.
  • Assist with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation.
  • Assist with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates.
  • Assist supervisors with coordinating staff training and ensuring proper payroll allocations.
  • Assist with maintaining the Operations Manual and regular review and update of program and organization policies.
  • Provide direct and confidential support to management, staff members, and interns.
Requirements:
  • Bachelor's Degree in Social Services, Accounting, Non-Profit Management or a related field. A minimum of 2 years of relevant experience may substitute for a degree.
  • Strong computer skills and proficiency in Microsoft Office.
  • Highly organized with attention to detail.
  • Able to work independently & responsibly.
  • Excellent communication skills, both oral and written.
  • Knowledge of veteran issues, homelessness, and local services is a plus.
  • Enthusiasm, Positive Attitude, Team Player, Flexibility, and creativity.
  • Ability to listen, take direction, and make sound decisions.
  • Ability to organize and implement both short-term and long-term projects and programs.
Benefits

We offer a comprehensive benefits package including paid vacation, sick time, paid holidays, medical, dental, vision, and company-matching 401(k).

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