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E-Filing Specialist

1 month ago

San Bernardino, California, United States True Legal Support, inc. Full time
Job Title: E-Filing Specialist

True Legal Support is seeking an E-Filing Specialist to assist in managing and processing orders from our esteemed attorney clients. The ideal candidate will have a minimum of 3 years of experience in electronic filing and/or service of process, and be proficient in Outlook 365, Legal Connect, Tristar, and Nitro or Adobe Acrobat.

Key Responsibilities:

  • E-Filing and Court Filing: Support in the preparation and filing of court documents through electronic/e-filing and traditional filing methods in California Superior Courts (Civil Department/All Counties).
  • Court Document Preparation: Review, prepare, and process client orders, displaying meticulous attention to detail.
  • Dispatching Orders: Efficiently manage the dispatching of orders related to court filings and service of process, ensuring timely and accurate delivery.
  • Service of Process Support: Engage in the execution of service of process orders, encompassing tasks such as data entry, readying documents, and sending them out. Actively seek updates on the status of pending service of process orders.
  • Data Entry and Document Management: Participate in data entry responsibilities and play a role in preparing legal documents, ensuring precision in data and maintaining the integrity of documents.
  • Coordination and Scheduling: Facilitate the coordination and scheduling of court reporters, interpreters, videographers, appearance attorneys, and conference rooms.
  • Deposition Officer Subpoenas/Business Records: Assist in the coordination of deposition officer subpoenas, service of process, and the production of business records and associated deadlines.
  • Medical Record Authorizations/Record Requests: Assist in the coordination of medical record requests, prepare and review client HIPAA requests, manage record production.
  • Legal Document Drafting: Provide support in drafting legal documents, ensuring precision and adherence to established formats.
  • Exemplary Customer Support: Deliver exceptional customer support to attorneys, paralegals, and affiliates through proficient email and phone correspondence.

Qualifications:

  • Minimum 3 years of experience in electronic filing and/or service of process.
  • Proficiency in Outlook 365, Legal Connect, Tristar, and Nitro or Adobe Acrobat.
  • Knowledgeable in personal injury.
  • Understanding of how to prioritize and respond accordingly.
  • Strong written and verbal communication skills and the ability to multi-task.
  • Team-player who operates in a fast-paced team-oriented setting.
  • Familiarity with tasks such as court filing/e-filing procedures and/or service of process of Summons & Complaints and Civil-Subpoenas and/or deposition scheduling and coordination and/or civil court forms and pleadings.
  • Understanding of civil litigation procedures and associated terminology.

Job Type: Full-time

Expected hours: No less than 40 per week

Schedule: Monday to Friday

Education: Associate (Preferred)

Work Location: Remote