Budget Administrative Officer

2 weeks ago

Washington, United States Howard University Full time

The Talent Acquisition department at Howard University is responsible for hiring qualified candidates to fill positions that contribute to the overall strategic success of the institution. Hiring staff for fit makes significant contributions to Howard University's overall mission.

  • Well-being and Professional Growth: Comprehensive medical, dental, and vision insurance, plus mental health support
  • Work-Life Balance: PTO, paid holidays, flexible work arrangements
  • Financial Wellness: Competitive salary, 403(b) with company match
  • Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
  • Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture
Job Purpose:
  • Control office workflow
  • High degree of independence and uses initiative to carry out assignments
  • Be responsible for the operating budget of the school
  • Assist all department chairpersons, unit directors, HR delegate, and principal investigators with budgetary matters and decisions. Responsible for developing financial procedures for the orderly coordination and processing of financial and other departmental matters
Supervisory Authority:
  • May act in a lead capacity over other related technical tasks
  • Reporting to a higher level on a formal basis
Nature and Scope:
  • Internal contacts: Administrators, Faculty, Staff, and Students
  • External contacts: Executives, HR, Budget Officers, consultants, auditors, representatives from federal, state and local regulatory agencies and vendors
Principal Accountabilities:
  • Consult with units or departments and/or coordinates the preparation of operating budgets based on actual performance, previous budget figures, estimated revenue, expense reports and other factors.
  • Compare departmental expenditures with budget allocations to analyze budgets and recommend approval or disapproval to management.
  • Consult with units or departments regarding budget analysis, financial reports, reconciliations, irregular and unusual transactions and problem resolutions.
  • Attend Budget meetings and complete budget prep work at the beginning of the FY.
  • Assist with developing budget targets with department heads and directors with respect to budgetary controls.
  • Assign proper cost center codes.
  • Prepare requests for travel authorizations
  • Monitor revenue and expense accounts to identifying problem accounts.
  • Research, compile and update budgetary and forecast data for various financial reports.
  • Resolve any differences with accounting.
  • Track accounting accruals for year end.
  • Perform data analysis of average difficulty using tables, graphs and basic statistics.
  • Submit final reports to the Dean.
  • Enter budget amendments.
  • Coordinate sponsored program administration and budget with centralized sponsored program office.
  • Initiate contractor and consultant agreements for both grants and the department.
  • Assist with management of departmental grants, including supplier creation in Workday, entering requisitions, costing allocations, entering hires/terms, and processing grant payments.
  • Work with the PI and RAS office to resolve any department grant monetary discrepancies.
  • Enter personnel and financial documents using Workday.
  • This includes hires, terminations, period activity pays, costing allocations, and effort certificates for both grants and the department.
  • Process graduate assistant paperwork for pre hire.
  • Track print shop expenditures for each department.
  • Entering hires and termination of graduate assistants and track this information.
  • Entering period activity pays for graduate assistants.
  • Creating positions and entering budgetary requirements for new positions.
  • Request market data for both new and existing positions, looking for pay disparity.
  • Occasional job description creation.
  • Enter all departmental requisitions.
  • Monitor the budget for inconsistencies and ensure spending is within budget limits.
  • Complete and process financial aid documents for the school's admissions department for the Flagship and Starship Programs
  • Prepare budget documents for signature by proper university officials.
  • Assist management in preparation of reports for meetings.
  • Process any cost and non-cost labor transfers.
  • Calculate amount of pay or percentage and enter summer salaries.
  • Process paperwork for the hiring of new personnel, and advises them concerning the University's procedures (i.e., travel, parking, etc.)
  • Process and approve Sodexo (food) orders.
  • Performs other related duties as required.
Core Competencies:
  • Knowledge of principles, practices and methodologies of budget management including fiscal and budget policies and procedures.
  • Knowledge of personal computer with accompanying spreadsheet, database, word processing, and presentation software as well as other standard office equipment.
  • Skill in manipulating numbers, managing financial transactions and knowledge of basic and advance mathematics.
  • Skill in oral and written communications with the ability to speak clearly./Ability to assist in budget forecasting, deficit analysis and graphical interpretation of budget functions.
  • Ability to maintain accurate hardcopy and electronic accounting records.
  • Ability to apply simple analytical concepts and verify the accuracy of recommendations presented for processing.
  • Ability to follow instructions, pay attention to detail and adhere to a changing system of specific policies and procedures.
  • Ability to apply strict confidentiality regarding budget issues.
  • Ability to establish and maintain effective and harmonious working relations with staff, university officials, and the general public.
Minimum Requirements:

Bachelor's degree in finance, Business Administration, Accounting or closely related field and minimum of 2-5 years of relevant experience. 5 years of related work experience may be substituted in lieu of educational qualifications.

Compliance Salary Range Disclosure

Expected Pay Range: $68,181 - $75,000

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