Administrative Support for Payroll and Benefits
5 days ago
We are currently seeking a highly organized and detail-oriented Payroll/Benefits Administrative Support to join our growing team at The United Firm | La Liga Defensora, APC. As a key member of our team, you will be responsible for providing administrative support to the Payroll/Benefit Supervisor, ensuring compliance with IRS regulations, state taxes, wage and hour laws, and local tax requirements. You will also oversee benefits enrollments in HRIS, conduct quality checks, and assist employees with benefits-related inquiries.
In this role, you will have the opportunity to work in a dynamic environment, contribute to both payroll and benefits operations, and advance your career within the legal industry. We offer a competitive salary, excellent compensation package, and opportunities for professional growth and development.
Responsibilities:
- Audit invoices related to payroll and benefits.
- Audit state tax jurisdictions.
- Support payroll/benefits team.
- Handle day-to-day payroll functions, including new hire orientation, terminations, direct deposits, and more for 300+ employees.
- Evaluate compliance with IRS regulations, state taxes, wage and hour laws, and local tax requirements.
- Oversee benefits enrollments in HRIS, conduct quality checks, and assist employees with benefits-related inquiries.
- Respond to 401(k) inquiries, manage annual catch-up contribution enrollment, and assist with the open enrollment process.
- Type reports, memos, letters, and documents using relevant computer software.
- Answer phone calls, respond to emails, and schedule meetings.
- Scanning incoming mail (garnishments, unemployment, notices, etc.).
- Perform general office duties, including ordering supplies and maintaining records management database systems.
- Monitor accounts receivable reports, update payment status information, and reconcile the accounts receivables ledger.
- Work closely with Collection Managers and Management on firm reporting.
- Verify vendor accounts by reconciling monthly statements and related transactions.
Requirements:
- Bachelor's degree in business, Accounting, Finance, or related field preferred.
- Proficiency in Excel/Google Sheets.
- Experience with bank reconciliation processes.
- Familiarity with ADP Workforce for payroll.
- Excellent verbal and written communication skills, including editing and proofreading.
- Demonstrated ability to handle sensitive issues and maintain confidentiality.
- Organized and resourceful with the ability to multitask.
This is a full-time onsite position with an estimated salary of $25-$29 per hour.
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