Deputy Clerk Trainee
1 day ago
Are you looking for a challenging and rewarding career in the public sector? Pinal County, AZ is seeking a highly motivated and detail-oriented individual to fill the role of Deputy Clerk Trainee.
Job Summary:Under close supervision, the Deputy Clerk Trainee will perform basic work in assisting customers, processing court documents and files, and performing basic general clerical and administrative duties for the Superior Court Clerk's Office.
Key Responsibilities:- Answers routine incoming phone calls and emails from public, attorneys, and court staff.
- Responds to routine questions from court personnel, attorneys, judges, and the public.
- Sorts, counts, and stamps incoming court documents.
- Operates an electronic tracking program to aid in the location of physical files.
- Retrieves and delivers court documents and files to various locations within the Superior Courthouse.
- Files court documents and files in assigned storage areas within the Superior Courthouse.
- Maintains accurate and complete digital and physical files.
- Maintains and distributes court judicial calendars.
- Collects data to maintain multiple logs and monthly/quarterly reports for the department.
- Retrieves documents from the electronic case management system and microfilm.
- Prepares correspondence and court notifications for mailing.
- Receives and distributes incoming mail for the Clerk of the Court.
- Accepts, marks, and maintains exhibits according to established procedures.
- Prepares, processes, and certifies copies of court documents and files.
- Performs data entry and the imaging of legal documents and files.
- Enters and maintains data in automated case management system and maintain lists.
- Assists in the receipt processing, in qualification, sorting, and filing of 60,000 questionnaires.
- Processes, scans and performs data entry of juror questionnaire information into electronic case management system.
- Assists with utilization of jury kiosks during juror check in.
- Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding.
- Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed.
- Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings.
- Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over.
- Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day.
- Enters data points during protective order hearings into the electronic case management system.
- Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement.
- Communicates in person, via email, or phone the various components regarding juror qualifications, reasons for excusal/deferments and general juror information.
- Performs work in a specified area within the Superior Court Clerk's Office.
- Adheres to teamwork to help enrich lives beyond expectation.
- Maintains absolute confidentiality of work-related issues, customer records, and restricted County information.
- High school diploma or GED equivalent.
- One (1) year of clerical or computer experience.
- Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
- Valid Arizona State Driver's License.
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