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Administrative Support Specialist

2 months ago

Honolulu Hawaii, United States Na Ali'i Consulting & Sales, LLC. Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our team at Na Ali'i Consulting & Sales, LLC. as a member of the Pacific Enterprise Services – Hawaii (PES-HI) Telecommunications Support Services Program within Defense Information Systems Agency Pacific (DISA PAC) Code PC4.

Key Responsibilities
  • Provide administrative support to senior leadership, including coordinating meetings, preparing correspondence, and maintaining records.
  • Assist in the coordination and scheduling of meetings with various stakeholders, including military departments and external partners.
  • Prepare and review correspondence, ensuring adherence to Department of the Navy standards and formatting.
  • Maintain and track all correspondence in a centralized location.
  • Input data and maintain the PES-HI financial budget database, providing a monthly financial budget report to the Government.
  • Update databases, including following up with financial technicians and clarifying financial information to close out prior years' funding.
  • Coordinate with the Comptroller's Office to ensure data accuracy and consistency.
  • Conduct inventory and management of office supplies, including researching quotes and preparing purchase orders.
  • Facilitate technical training schedules and prepare travel itineraries for applicable personnel.
  • Provide support to MILDEP customers with telephone/transport provisioning requirements and prepare monthly billing invoices.
  • Calculate invoices according to individual Service rates and generate reports.
Requirements
  • 5-10 years of experience providing executive support and office management.
  • Proficient computer skills and in-depth knowledge of relevant software, including MS Office Suite.
  • Knowledge of standard office administrative practices and procedures.
  • Bachelor's degree preferred.
  • Experience in or work for the U.S. military or DoD is highly desirable.
Physical Requirements
  • Ability to perform repetitive motions with the hands, wrists, and fingers.
  • Ability to engage in and follow audible communications in emergency situations.
  • Ability to sit for prolonged periods at a desk and working on a computer.