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Operations Inventory Coordinator

2 months ago

Columbia, South Carolina, United States Optum Full time
Job Summary

We are seeking an experienced Operations Inventory Coordinator to join our team at Optum. This role will be responsible for overseeing the administrative functions of the office and office-based inventories to maintain a smooth, efficient, and productive flow of business operations.

Key Responsibilities
  • Administrative Support: Manage front office operations, including greeting visitors, accepting deliveries, and coordinating with vendors.
  • Communication: Respond to general inquiries, including incoming calls, faxes, and in-person drop-ins.
  • Inventory Management: Maintain supply inventories, follow established processes and procedures for ordering, storage, and auditing of general office and medical supplies.
  • Financial Management: Ensure invoices from vendors are submitted for payment in a timely manner.
  • Logistics: Package and mail supplies and documents to remote employees.
  • Quality Assurance: Complete quarterly medication box audits, following procedures and processes established by the national pharmacy leadership team.
  • Scheduling: Enter updates to provider on-call schedule into scheduling system, including managing schedule changes throughout the month.
  • Event Planning: Schedule local meetings as requested by local market leadership team and manage calendar and agenda for all recurring market team meetings.
  • Facilities Management: Serve as key liaison for all facilities issues and interactions with building management.
  • Travel Coordination: Coordinate travel planning for members of the local market leadership team.
  • Employee Engagement: Organize annual events for local employees, including catering and/or facility reservations.
  • Compliance: Complete company-provided respiratory FIT testing certification and perform annual respiratory FIT testing for patient-facing employees.
  • Administrative Support: As needed, support market teams by scanning physical documents to be uploaded into patient charts.
Requirements
  • Education: High school diploma or equivalent.
  • Experience: 2+ years of professional experience in office management, preferably in a medical setting.
  • Skills: Demonstrated ability to work independently, with minimal direct oversight; proven critical thinking skills and flexibility; proven knowledge of MS Office products, especially Outlook and Teams; proven ability to operate printer, fax, and copier machines; proven excellent organizational skills and solid attention to detail.
  • Availability: Ability to work Monday to Friday from 8:30am to 5:00pm local time, on site within the area.