Administrative Support Professional

7 days ago

St Petersburg, Florida, United States OHM Full time

Company Overview: OHM Advisors is a community advancement firm with a mission to advance communities through people-focused problem solving, design, and ideas.

 

Salary: $45,000 - $60,000 per year

 

Job Description: We are seeking an Administrative Support Professional to support the daily operations of our St. Petersburg office and provide assistance to satellite offices via phone and video conferencing as needed.

 

Responsibilities:

  • Manage incoming calls, visitors, emails, and inquiries, directing them to the appropriate departments or team members.
  • Coordinate daily tasks and communication with office leaders.
  • Receive, sort, and forward incoming mail and packages.
  • Arrange for gifts and floral arrangements as requested by management.
  • Maintain plan room inventory of bidding documents for pickup by contractors and make deliveries if necessary.
  • Order all general office supplies.
  • Track office supply inventory, maintaining adequate stock levels and placing timely orders as needed.
  • Prepare and manage office documents, including memos, correspondence, and reports.
  • Arrange client gifts and other special requests on behalf of management.
  • Organize and maintain digital filing systems for office administration.
  • Support event logistics, including conference, seminar, and training arrangements, as well as travel bookings.
  • Schedule and facilitate meetings, including creating agendas, taking minutes, and distributing follow-ups.
  • Coordinate team wellness initiatives and employee activities.
  • Make travel arrangements.

 

Requirements:

  • Associate's degree in business administration or equivalent experience.
  • 3-5 years of administrative experience, with strong written and verbal communication skills.
  • Proficiency in Microsoft Office and PDF software.
  • Strong teamwork and interpersonal skills, with the ability to build positive connections with clients and peers.

 

Benefits Summary: At OHM Advisors, we offer a competitive benefits package designed to meet your unique needs, including BCBSM Medical, Dental, and Vision, Company Profit Sharing, Flexible Spending & Health Savings Accounts, 401(k) retirement savings plan with employer matching contribution, Paid professional association membership, Tuition & Certification Expense reimbursement, Volunteer Service Leave, 100% Employer-Paid Life Insurance, Short & Long-Term Disability Options, Voluntary Wellness Program, OHM Grad School, and OHM University.

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