Administrative Assistant

3 days ago

St Augustine, Florida, United States FirstService Corporation Full time

This role offers a unique opportunity to work with FirstService Residential Florida, Inc. as an Administrative Assistant I in the Districts team.

Job Summary

We are seeking a highly organized and detail-oriented individual to provide administrative support to the District Manager. The successful candidate will be responsible for assisting with various tasks, including transcribing meeting minutes, preparing agenda packages, handling phone calls and emails, coordinating with vendors, and maintaining district files.

Key Responsibilities
  • Transcribe monthly meeting minutes accurately and efficiently.
  • Prepare agenda packages for all assigned districts by set deadlines, ensuring timely completion.
  • Handle phone calls, emails, and information requests from District homeowners, clients, vendors, and internal customers professionally.
  • Coordinate with vendors and subcontractors on various projects, keeping the District Manager informed of situations and changes.
  • Maintain accurate and up-to-date district files, including resolutions, minutes, contracts, policies, etc.
  • Manage digital district files effectively, setting up new ones and maintaining existing ones.
  • Interact and assist clients and District staff with administrative needs in a helpful and courteous manner.
Requirements

To be considered for this role, you must have:

  • A high school diploma or equivalent.
  • At least two years of experience in office work, preferably in property management.
  • Strong knowledge of Microsoft Word, Outlook, and Excel, with the ability to apply these skills effectively.
  • The ability to work independently in a fast-paced environment and manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills, with the ability to interact with colleagues and clients at all professional levels.
Work Environment

You will work in a professional office environment, with physical demands essentially those of sedentary work.

Salary Information

The salary for this position is $20.00 to $21.75 per hour, reflecting the company's commitment to fair compensation for skilled professionals.

EEO Statement

Rizzetta & Company is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other protected characteristic.

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