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Business Operations Manager

2 months ago

Huntington, West Virginia, United States Oak Leaf Productions Full time
Job Summary:

We are seeking a highly organized and detail-oriented Business Affairs Manager to join our team at Oak Leaf Productions. The successful candidate will play a critical role in the production process, specifically as it relates to all financial and administrative details that occur before, during, and after any given TV, Radio, Digital, Print, and/or integrated production.

Key Responsibilities:
  • Contract Management: Utilize specialized systems and platforms to create SAG-AFTRA and Non-Union contracts, client-facing estimates, purchase orders, and insurance declarations.
  • Project Administration: Manage all paperwork starting from the bid process through award and production completion.
  • Financial Planning: Assist producers in ballparking, bidding, and awarding broadcast and digital productions.
  • Invoice Management: Approve and process invoices as well as oversee contractually obligated first installment payments for live action shoots, editorial, animation, and VFX.
  • Vendor Management: Manage relationship with outside vendors including talent payroll service company, Extreme Reach.
  • Project Coordination: Understand and manage all business-related items for each project and act as a resource for any problems and/or questions pertaining to the job.
  • Communication: Communicate with Producers, Account Teams, and Finance to actualize and close jobs in accordance with OLP and client guidelines.
  • Budget Management: Monitor budgets to ensure that expenditures stay within estimate and that any overages are communicated directly to Producers, Account Teams, and Accounting and resolved in a timely manner.
  • Document Management: Maintain shared server with all appropriate documents, including a detailed job jacket to be referenced for audits and billing questions from OLP accounting and client cost consultants.
  • Financial Reporting: Utilize multiple financial platforms to perform daily tasks in addition to managing and updating internal tracking documents.
Requirements:
  • Experience: Minimum 5+ years of experience in the advertising industry.
  • Negotiation Skills: Advanced negotiation skills, related to talent contracts, rates, and licenses.
  • Contract Knowledge: Extensive knowledge and administration of the SAG-AFTRA contracts and comprehensive knowledge of AICP and AICE bid forms.
  • Production Experience: Experience with working on U.S. and International Productions.
  • Legal Knowledge: Knowledge of legal guidelines for commercial productions, which include licensing language, music, trademark, and copyright.
  • Organizational Skills: Ability to multi-task and prioritize work in a busy environment while managing multiple timelines and resources.
  • Communication Skills: Outstanding organizational skills and works well under pressure.
  • Teamwork: Ability to work well with a team of talented people, but capable of working independently.
  • Problem-Solving Skills: Exceptionally budget-minded and detail-oriented.
  • Location: Work at the Huntington Beach office. This is not a remote position.
  • Attitude: Possess a proactive, positive, collaborative attitude, with a fun energy.
  • Skills: Strong problem-solving skills with excellent written and verbal communication.
  • Software Knowledge: Knowledge of Google Drive, Microsoft Word, and Excel.