Operations Assistant

7 hours ago

Hanover, New Hampshire, United States Dartmouth College Full time
Job Summary

We are seeking a highly organized and detail-oriented Operations Assistant to join our team in the Department of Epidemiology at Dartmouth College. The successful candidate will play a pivotal role in enhancing our department's operations and culture, working closely with faculty, staff, and diverse internal and external stakeholders.

Key Responsibilities
  • Coordinate various departmental activities, including faculty and staff meetings, committee meetings, seminar series, educational workshops, and department events.
  • Serve as the primary point of contact for the department, engaging regularly with diverse constituents while representing the department's interests to the Dean's Office with utmost professionalism and discretion.
  • Prepare and proofread a wide range of materials-from correspondence and reports to agendas and minutes-ensuring accuracy and clarity in all communications.
  • Regularly update and enhance departmental websites to ensure content is current and accessible.
  • Manage departmental email and triage content to prioritize communications effectively.
  • Maintain and organize the department's database platforms, adhering to best practices in records retention.
  • Collaborate with the search committee chair in faculty recruitment efforts, skillfully posting job openings and coordinating the interview process with an emphasis on attracting top talent.
  • Assist in the appointment and reappointment processes for faculty and non-faculty academics, ensuring a smooth transition for new hires.
  • Maintain up-to-date departmental HR databases, including job descriptions and organizational charts, while strictly adhering to confidentiality and college policies.
Requirements
  • Bachelor's degree plus 1-2 years of experience or equivalent combination of education and experience.
  • Strong verbal and written communication abilities, paired with excellent interpersonal skills to engage effectively with faculty, staff, and external partners.
  • Proven ability to work both independently and collaboratively as part of a team, contributing positively to a dynamic environment.
  • Demonstrated willingness to exercise sound judgment and take initiative, while professionally interacting with a diverse range of faculty personnel and external agencies.
  • Flexible and open to change, with a readiness to pivot as priorities and needs shift within the department.
  • Strong ability to plan and prioritize work effectively, managing competing deadlines and responding to changes in schedules with composure.
  • A keen eye for detail, ensuring accuracy and thoroughness in all tasks and communications.
  • Proven ability to maintain confidentiality and foster trust in sensitive situations.
  • Proficiency in SharePoint, Microsoft Office Suite, Zoom, Slack, and other relevant software, along with a willingness to learn new applications as needed.
What We Offer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College.

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