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Administrative Manager
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IT Systems Administration Manager
4 weeks ago
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IT Systems Administration Manager
1 week ago
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IT Systems Administration Manager
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IT Systems Administration Manager
2 weeks ago
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Administrative Manager
2 months ago
We are seeking an experienced Administrative Manager to lead our Transit Instruction department. The successful candidate will be responsible for overseeing administrative processes, supervising staff, and ensuring the effective management of the department's budget.
Key Responsibilities- Manage and supervise administrative staff, including work scheduling and payroll processes.
- Perform forecasting and planning for staffing needs within the department.
- Oversee payroll functions, including reviewing and approving payroll documents.
- Prepare and process personnel documents, including requisitions and certification.
- Coordinate and monitor department programs, including Family Medical Leave Act and employee random drug testing.
- Monitor staffing levels and vacancy rates within the department.
- Supervise staff responsible for creating and maintaining reports and analytical tools.
- Plan, supervise, and participate in the development and monitoring of the department budget.
- Assist in the preparation of the annual budget and determine how it will be allocated for expenses.
- Track the annual budget and make recommendations throughout the year if the budget deviates from the initial plan.
- Develop a Monthly Budget Summary Report to identify and address excessive budget expenditures.
- Assist in the development and administration of department goals and objectives.
- Evaluate and monitor the performance of staff personnel for compliance with Authority programs and policies, and attainment of goals and objectives.
- Identify performance deviations and determine appropriate courses of action to correct problem areas, up to and including recommendation for discharge.
- Supervise administration functions, including clerks and analysts.
- Assign work to employees and prioritize projects.
- Monitor work for compliance with applicable laws, CTA policies and procedures, and established timeframes.
- Assign field personnel to specific activities or locations and ensure completion of daily duties.
- Perform oversight of various equipment, material, and supplies needed within the transit instruction department.
- Liaise with various internal and external departments and act as department representative.
- Develop and foster relationships with other transit jurisdictions and various governmental agencies.
- Participate in the interviewing and selection process.
- Recommend new hires and changes in personnel status, including promotions, transfers, discharges, and salary adjustments.
- Monitor and evaluate performance of staff.
- Review and recommend personnel actions for approval.
- Bachelor's degree in Business Administration, Management, or a related field, plus four (4) years of experience managing administrative processes, or an equivalent combination of education and experience.
- Detailed knowledge of payroll processes and procedures.
- Detailed knowledge of grievance and discipline procedures.
- Detailed knowledge of budget management practices and procedures.
- Working knowledge of Oracle Applications preferred.
- Working knowledge of the rules, regulations, policies, and procedures governing Transit Instruction staff.
- Strong Microsoft Office (Access, Excel, and Word) skills.
- Strong analytical skills.
- Strong verbal and written communication skills.
- Good computer skills.
- Good research skills.
- Ability to work with multiple departments in resolving various issues.
