Senior Department Accounting Assistant

2 days ago


St Louis, Missouri, United States Washington University in St. Louis Full time
Job Summary

We are seeking a highly skilled Senior Department Accounting Assistant to join our team at Washington University in St. Louis. This is a key position that will provide direct supervision of purchasing/accounting function that handles research funds, check requests, travel documents, purchase orders, payroll and accounting documentation.

Key Responsibilities
  • Formulate grant and study budgets according to established norms, enter documentation, secure approvals and establish multidisciplinary research project control.
  • Authorize expenses on grant studies and related departmental or project study accounts.
  • Process documents such as check requests, travel documents, purchase orders, blanket orders, invoice statements and various types of documents handled through office.
  • Record, maintain and process functions related to various equipment used in accounting processes.
  • Process payroll and appointments for academic and staff personnel. Maintain departmental personnel files and assist with benefits administration.
  • Assist supervisors with the hiring process including job requisitions, PHS entry and appointment screening.
  • May supervise staff responsible for purchasing, payroll and/or accounting.
  • Distribute and screen mail, routing to appropriate staff.
  • Copies documents for distribution for signature.
  • Reviews and approves documents such as expense reports, travel documents, purchase orders, blanket orders, invoices, spend authorizations, and other documents.
  • Provides regular reporting of expenditures across the division.
  • Maintains asset data and leads annual inventory process.
  • Engages in special projects such as division financial planning initiatives and research symposia.
  • Records and maintains process flows related to accounting functions.
Working Conditions

This is a normal office environment position that requires sitting at a desk or table for extended periods of time. Repetitive wrist, hand or finger movement is also required.

Requirements
  • High school diploma or equivalent high school certification or combination of education and/or experience.
  • Some college-level accounting coursework.
  • Preferred qualifications include a Bachelor's degree in Accounting or Business.
Benefits

Washington University in St. Louis offers a competitive benefits package, including up to 22 days of vacation, 10 recognized holidays, and sick time. We also offer competitive health insurance packages, a defined contribution (403(b)) Retirement Savings Plan, and more.



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