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Purchasing Coordinator

2 months ago

Orlando, Florida, United States V2X Full time
Purchasing Coordinator Job Description

Overview

This position description is subject to change at any time as needed to meet the requirements of the program or company.

About V2X

V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness.

Job Summary

The Purchasing Coordinator provides clerical and administrative support to the Purchasing Department, coordinating purchasing activities with vendors, internal customers, and external customers.

Responsibilities

  • Follows up on purchase order status with vendors and receiving staff. Provides updates to internal and external customers.
  • Enters and maintains information in Salesforce for products, vendors, purchase orders, projects, shipments, and cases.
  • Researches product lead times and identifies alternate supply sources as needed.
  • Coordinates purchasing and shipping schedule with vendors, internal customers, and external customers.
  • Coordinates Return Material Authorizations with vendors, internal customers, and external customers.
  • Reviews, researches, and codes vendor invoices.
  • Coordinates with Accounts Payable and vendors to resolve invoice discrepancies.
  • Reviews critical stock levels and identifies purchases required to maintain required levels.
  • Generates and updates Purchase Orders as directed and authorized by Buyer or Purchasing Manager.
  • Prepares, routes, and processes Project Change Requests as directed and authorized by Buyer or Purchasing Manager.
  • Prepares new vendor paperwork and setup.
  • Creates new part numbers in Great Plains and Salesforce.
  • Assists with international shipping documentation as needed.
  • Maintains electronic filing systems.
  • Prepares reports and documentation for meetings and various data calls or audits.
  • Maintains office supplies and submits office supply requests for Fulfillment Department.
  • Provides general administrative support to Fulfillment Department.
  • Performs other duties as assigned.

Qualifications

  • Associate degree in business, accounting, law, or related field, or High School Diploma and four years relevant experience.
  • Two years administrative experience.
  • Experience in import/export, freight forwarding, or purchasing preferred.
  • Strong customer service orientation.
  • Ability to effectively communicate with internal and external customers.
  • Strong organizational skills with ability to multi-task.
  • Detail-oriented with strong commitment to quality and accuracy.
  • Strong MS Office skills (Excel, Word, and Outlook).
  • Strong English and grammar skills.
  • Ability to work under pressure and within time constraints.
  • Familiarity with Microsoft Dynamics Great Plains and Salesforce preferred.

Notes/Requirements

  • Must be able to obtain Secret personnel clearance.

About V2X

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.