Purchasing Coordinator

3 days ago

Orlando, Florida, United States V2X Full time
Purchasing Coordinator Job Description

Overview

This Purchasing Coordinator role is a key position within the Purchasing Department, responsible for providing administrative support and coordinating purchasing activities with vendors, internal customers, and external customers. The successful candidate will possess a working knowledge of business procedures and be able to provide support during day-to-day purchasing activities.

Key Responsibilities
  • Follow up on purchase order status with vendors and receiving staff, providing updates to internal and external customers.
  • Enter and maintain information in Salesforce for products, vendors, purchase orders, projects, shipments, and cases.
  • Research product lead times and identify alternate supply sources as needed.
  • Coordinate purchasing and shipping schedules with vendors, internal customers, and external customers.
  • Coordinate Return Material Authorizations with vendors, internal customers, and external customers.
  • Review, research, and code vendor invoices.
  • Coordinate with Accounts Payable and vendors to resolve invoice discrepancies.
  • Review critical stock levels and identify purchases required to maintain required levels.
  • Generate and update Purchase Orders as directed and authorized by Buyer or Purchasing Manager.
  • Prepare, route, and process Project Change Requests as directed and authorized by Buyer or Purchasing Manager.
  • Prepare new vendor paperwork and setup.
  • Create new part numbers in Great Plains and Salesforce.
  • Assist with international shipping documentation as needed.
  • Maintain electronic filing systems.
  • Prepare reports and documentation for meetings and various data calls or audits.
  • Maintain office supplies and submit office supply requests for Fulfillment Department.
  • Provide general administrative support to Fulfillment Department.
  • Perform other duties as assigned.
Requirements
  • Associate degree in business, accounting, law, or related field, or High School Diploma and four years relevant experience.
  • Two years administrative experience.
  • Experience in import/export, freight forwarding, or purchasing preferred.
  • Strong customer service orientation.
  • Ability to effectively communicate with internal and external customers.
  • Strong organizational skills with ability to multi-task.
  • Detail-oriented with strong commitment to quality and accuracy.
  • Strong MS Office skills (Excel, Word, and Outlook).
  • Strong English and grammar skills.
  • Ability to work under pressure and within time constraints.
  • Familiarity with Microsoft Dynamics Great Plains and Salesforce preferred.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment, along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status, or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

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