Branch Operations Specialist

1 week ago

Tigard, Oregon, United States Terex Full time

Job Summary:

This role is responsible for providing administrative support and office coordination to ensure a smooth flow of information at the branch location. The successful candidate will have strong organizational skills, attention to detail, and excellent communication skills.

Main Responsibilities:

  • Research and procure necessary shop parts.
  • Track and follow up on all back-ordered service parts.
  • Assist the Shop Service Supervisor as needed.
  • Check in units and create work orders for required services.
  • Unload delivery vehicles and transport items to their designated areas.
  • Operate a forklift in compliance with Terex Utilities' forklift policy.
  • Maintain a clean work area and adhere to 5S standards.
  • Handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office.
  • Prepare routine and advanced correspondence, including letters, memoranda, and reports.
  • Provide assistance to the branch service group to perform their tasks efficiently, accurately, and timely.
  • Coordinate and perform the collection of accounts receivable and past due accounts.
  • Prepare weekly and monthly reports.
  • Support the preparation of financial data and respond to accounting audit requests.
  • Support human resources functions at the branch level, including verifying accuracy and inputting timecards for payroll.
  • Undertake special projects and other related duties as assigned by the supervisor.
  • Review and code accounts payable items for GBS entry into SAP.
  • Ensure the integrity of data input into SAP.
  • Maintain team member information boards and appropriate employment postings.
  • Facilitate good internal and external communication, assist with all-hands meetings, telephones, and general office coordination.
  • Generate weekly invoicing.
  • Ensure business records are maintained, including job and customer files, accounting records, and historical files.
  • Provide high-level communication with both customers and office staff.

Requirements:

  • 2+ years of parts ordering experience.
  • 2+ years of general office/clerical experience.
  • 2+ years of experience successfully utilizing Microsoft Office.

Preferred Qualifications:

  • Experience with supervision and customer service.
  • Accounting experience.
  • Comprehensive problem-solving skills.
  • Neat, organized, enthusiastic, willing to learn, and able to work well in a team atmosphere.
  • Strong PC skills, including Microsoft Office, with emphasis on Word and Excel, as well as database systems.
  • Excellent interpersonal and communication skills, written and verbal.
  • Detail-oriented, organized, complete, process, and route appropriate paperwork.
  • Ability to meet deadlines and multitask.
  • Ability to work effectively in a fast-paced environment.
  • Commitment to company values.
  • Other tasks as assigned.

Working Conditions:

  • Office environment.
  • Occasional overtime required.
  • Able to bend, twist, sit, stand, climb stairs, use keyboard, and miscellaneous office equipment for intermittent periods of time in the performance of duties.
  • Sedentary: Involves sitting.
  • Must be able to lift 10 pounds occasionally, frequent lifting of 1-2 pounds.

Compensation:

The compensation range for this position is $25-30 hourly. Pay is based on several factors, including education, work experience, certifications, etc.

About Terex:

At Terex, we fully embrace the increasingly diverse world around us and strive to create an empowering and welcoming workplace culture. We are a $4.0 billion publicly traded global manufacturer of materials processing and aerial work platform products and services. We are passionate about producing equipment that helps improve the lives of people around the world and providing our team members with a rewarding career and the opportunity to make an impact.

While our operations are global, each office or factory is a close-knit community. We value diversity, equity, and inclusion, safety, integrity, respect, servant leadership, courage, citizenship, and continuous improvement. It's an exciting time to be part of the expanding manufacturing sector - come join us

Additional Information:

We see inclusion as a key to our success and are committed to actively foster a culture where every team member feels valued, listened to, and appreciated. We are committed to being fair and impartial in our decisions, ensuring equity within our workplace. As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting the Recruiting department (person or department) at Globaltalentacquisitions@terex.com

The Company offers competitive salaries, advancement opportunities, and a full range of benefits, including paid vacation, 401(k), medical, dental, and vision.

Terex Corporation is an Equal Opportunity Employer and Affirmative Action Employer M/F/D/V.

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