Branch Operations Coordinator

7 days ago

Tigard, Oregon, United States Terex Full time
Job Title: Branch Operations Specialist

Terex is seeking a highly skilled Branch Operations Specialist to join our team. As a key member of our branch operations team, you will be responsible for providing administrative support and office coordination to ensure a smooth flow of information at the branch location.

Main Responsibilities:
  • Research and procure necessary shop parts.
  • Track and follow up on all back-ordered service parts.
  • Serve as a backup for the Shop Service Supervisor.
  • Check in units and create work orders for required services.
  • Unload delivery vehicles and transport items to their designated areas.
  • Operate a forklift in compliance with Terex Utilities' forklift policy.
  • Maintain a clean work area and adhere to 5S standards.
  • Handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office.
  • Responsible for confidential and time-sensitive material; prepare routine and advanced correspondence including letters, memoranda, and reports.
  • Provide assistance to the branch service group to perform their tasks efficiently, accurately, and timely.
  • Coordinate and perform the collection of accounts receivable and past due accounts.
  • Prepare weekly and monthly reports.
  • Support the preparation of financial data and respond to accounting audit requests.
  • Support human resources functions at the branch level, including verifying accuracy and inputting timecards for payroll.
  • Undertake special projects and other related duties as assigned by the supervisor.
  • Review and code accounts payable items for GBS entry into SAP.
  • Ensure the integrity of data input into SAP.
  • Maintain team member information boards and appropriate employment postings.
  • Facilitate good internal and external communication, assist with all-hands meetings, telephones, and general office coordination.
  • Generate weekly invoicing.
  • Ensure business records are maintained, including job and customer files, accounting records, and historical files.
  • Provide high-level communication with both customers and office staff.
  • Demonstrate excellent interpersonal skills and the ability to work well with people at all levels, including team members, customers, and vendors.
Requirements:
  • 2+ years of parts ordering experience.
  • 2+ years of general office/clerical experience.
  • 2+ years of experience successfully utilizing Microsoft Office.
  • Experience with supervision and Customer Service strongly preferred.
  • Accounting experience.
  • Comprehensive problem-solving skills.
  • Neat, organized, enthusiastic, willing to learn, and able to work well in a team atmosphere.
  • Strong PC skills, including Microsoft Office, with emphasis on Word and Excel, as well as database systems.
  • Excellent interpersonal and communication skills, written and verbal.
  • Detail-oriented, organized, complete, process, and route appropriate paperwork.
  • Ability to meet deadlines and multitask.
  • Ability to work effectively in a fast-paced environment.
  • Commitment to company values.
Working Conditions:

Office environment. Occasional overtime required. Able to bend, twist, sit, stand, climb stairs, use keyboard, and miscellaneous office equipment for intermittent periods of time in the performance of duties.

Sedentary: Involves sitting. Must be able to lift 10 pounds occasionally, frequent lifting of 1-2 pounds.

Salary: The compensation range for this position is $25-30 hourly. Pay is based on several factors, including but not limited to education, work experience, certifications, etc.

If you are interested in an open position but feel you may not meet all the listed qualifications, we still encourage you to apply.

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