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Administrative Supervisor

2 months ago

Anchorage, Alaska, United States Consumer Direct Care Network Full time
Job Summary

The Administrative Supervisor plays a pivotal role in ensuring the smooth operation of our administrative duties, adhering to Federal/State Regulations and Managed Care Organization (MCO) program rules. This position involves overseeing a team of Administrative Coordinators who handle customer service, referrals, and enrollment processing. The Administrative Supervisor is responsible for managing program office payroll processes, accounts receivables processes, and general customer service objectives to drive positive business growth and development. Additionally, the incumbent must promote a cohesive office environment and support day-to-day operations, as well as client advocacy. This role will be based in Anchorage with frequent travel to Wasilla and occasional travel to other offices within Alaska.

Key Responsibilities
  • Provide exceptional customer service to external and internal customers, ensuring a positive experience
  • Handle inbound/outbound phone calls, providing accurate answers to queries and concerns
  • Compile and report customer service and enrollment metrics to the management team, as assigned
  • Oversee daily enrollment, referral, payroll, and authorization functions to ensure accurate and timely payroll processing and claims submission
  • Supervise, train, and coach employees on standard operating processes and policies, and procedures
  • Conduct advanced reporting and oversight activities
  • Resolve escalated complaints from internal and external clients
  • Communicate effectively with stakeholders
  • Comply with applicable legal requirements, standards, and policies, and procedures
  • Exhibit an intermediate level of computer efficiency
  • Demonstrate effective problem-solving and decision-making skills
  • Monitor deliverables and ensure the timely completion of projects
  • Participate in and assign professional development and training activities
  • Collaborate with stakeholders regarding the delivery of services
  • Represent the company at stakeholder meetings, health fairs, and provider fairs
  • Market services to referral sources
  • Handles complex service programs and special projects
  • Bi-lingual preferred in various locations
  • Other duties as assigned
Requirements
  • Associate's Degree preferred
  • 2 years of previous office experience preferred
  • Leadership experience preferred
  • Be able to successfully pass a background screening
  • Ability to work flexible and/or extended hours, if needed, to meet the job requirements

The incumbent typically works in an office environment and uses a computer, telephone, and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend, or lift up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.