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Financial Grants Coordinator

2 months ago

Anaheim, California, United States CAIR LA Full time
Work Location: Anaheim, CA

Term: Full-time, occasional evening and weekends required

Position Status: Non-Exempt

Pay Range: $23.00- $30.00 hour

Reports to: Jackie Ramirez, Finance Manager

Requirements: Must have access to reliable transportation

Generous Benefits: 100% employer-paid medical and dental insurance for employees & dependents, 3% employer-matched retirement plan, 12 vacation days, 10 sick days, and 12 holidays, hybrid work schedule utilized temporarily.

About Us: Join the largest American Muslim civil rights organization dedicated to protecting the rights of free speech, practicing one's faith, pursuing employment opportunities without harassment, and living as an engaged American. The Council on American-Islamic Relations of California (CAIR-CA) is a nonprofit 501(c)(3) organization focused on civil rights and advocacy. We value our employees as passionate and talented individuals who are essential to our mission. Our diverse workforce embodies our commitment to justice and mutual understanding.

About the Role: The Grants Finance Coordinator will report directly to the Finance Manager and will be responsible for a variety of essential tasks:

RESPONSIBILITIES:
  • Manage the GrantHub database, ensuring accurate administrative grant information.
  • Generate and analyze reports in GrantHub and accounting software related to accounts receivable and payable for grants.
  • Collect and organize data for grant invoicing, requiring effective communication with various internal and external stakeholders.
  • Prepare and submit all grant invoices to relevant vendors.
  • Process payment requests for subawardees.
  • Provide updated billing and invoice information to the accounting department for accurate record-keeping.
  • Ensure all invoicing is documented and available for monitoring and audits.
  • Maintain monthly grant reporting information and tracking spreadsheets, including due dates and billing requirements.
  • Reconcile discrepancies between expense tracking and accounting systems.
  • Assist program leads in generating spenddown reports.
  • Update grant spreadsheets for fiscal tracking and audit purposes.
  • Perform general bookkeeping and accounting tasks, maintaining related documentation.
  • Coordinate with vendors, reviewing business expenses and reimbursements, including collecting necessary tax forms.
  • Prepare financial reports for the local Governance Board and executive staff.
  • Engage in special projects and other duties as required.
  • Support general office duties such as answering phones and outreach activities.
  • Occasional evening and weekend hours as well as local travel may be required.
  • Other duties as assigned.
QUALIFICATIONS:
  • Bachelor's degree in Accounting, Finance, Business, or a related field (preferred).
  • Experience in nonprofit organizations (preferred).
  • Familiarity with QuickBooks, GrantHub, and the Microsoft Office Suite, with intermediate or higher proficiency in Excel.
  • Understanding of Generally Accepted Accounting Principles (GAAP).
  • Demonstrated professional integrity and ability to maintain confidentiality.
  • Strong organizational skills, attention to detail, and ability to manage multiple tasks and meet deadlines.
  • Ability to work independently, adapt to changing circumstances, and thrive in a fast-paced team environment.
TO APPLY: Submit cover letter, updated resume, and three references.

CAIR-CA is an equal-opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.