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Administrative Support Specialist

2 months ago

ValdeReuil, Normandie, United States Metasys Technologies, Inc. Full time
Office Assistant

Metasys Technologies, Inc. is seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities:
  • Operate high-volume duplicating and document imaging equipment to produce a wide range of documents and materials.
  • Manage mail processing tasks, including sorting, distributing, and applying postage to ensure timely delivery.
  • Generate reports for digital printing, imaging, and mail systems to track productivity and efficiency.
  • Maintain and repair copiers, perform binding, finishing, and quality control tasks to ensure optimal performance.
  • Use MS Office and email systems for file management and communication to maintain accurate records and respond to customer inquiries.
  • Manage shipping and receiving of products and supplies to ensure timely delivery and minimize delays.
  • Ensure convenience copiers are functional through daily inspections and maintenance to prevent downtime.
  • Maintain records for management reports and inventory to track usage and optimize resources.
  • Address customer service inquiries, job requests, and service calls to provide exceptional support and resolve issues promptly.
  • Perform filing, including purging and archiving documents, to maintain a organized and secure filing system.
  • Assist with meeting room setups, light maintenance, and occasional cleaning to maintain a clean and comfortable work environment.
  • Operate various office equipment, including shrink-wrap machines, paper cutters, and bindery tools, to complete tasks efficiently.
  • Perform other duties as assigned, including building support functions and emergency response, to ensure the smooth operation of the office.
Requirements:
  • High school diploma or equivalent required.
  • 1-2 years of relevant experience preferred.
  • Familiarity with PC programs, including Word, Excel, and PDFs, is necessary.
  • Customer service experience and a willingness to learn new systems are essential.
  • Ability to lift up to 50 lbs and perform physical tasks, such as standing, walking, bending, and moving equipment, is required.
  • Strong organizational skills, attention to detail, and ability to prioritize tasks are necessary for success in this role.
  • Valid driver's license and auto insurance may be required.

Metasys Technologies, Inc. is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and supportive work environment that values diversity and promotes equal opportunities for all employees.