Administrative Coordinator

1 week ago


Belmar, New Jersey, United States Schiavone Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Schiavone. As an Administrative Coordinator, you will provide administrative support to our Project Managers, Engineers, and other field personnel, ensuring the smooth operation of our office.

Key Responsibilities
  • Payroll and Financial Management
    • Enter payroll on ECMS weekly from timesheets
    • Manage PCM (Primavera Contract Management) and upload RFI's into the system
    • Submit submittals and supporting documentation, including invoices
  • Administrative Support
    • Collect and file packing/delivery receipts
    • Submit invoices with packing slips to the accounting department
    • Keep track of paid and pending invoices
  • Office Operations
    • Provide administrative support to Project Managers, Engineers, and other field personnel as needed
    • Clerical duties, including answering phones, typing, faxing, and ordering office supplies
    • Open, sort, and distribute incoming and outgoing mail
    • Meet and greet visitors
    • Set up and coordinate meetings
    • Compose and distribute meeting agendas
    • Take meeting minutes
    • Order food
  • Site Safety and Compliance
    • Enforce site safety at all times
    • Assist new hires with completing new hire paperwork, including I-9, W-4, pay rate forms, and direct deposit forms
    • EEO training (equal Employment Opportunity/Harassment)
Requirements

To be successful in this role, you will need to have excellent organizational and communication skills, as well as the ability to work independently and as part of a team. You will also need to be proficient in Microsoft Office and have experience with payroll and financial management systems.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is looking for a challenging and rewarding role, please submit your application.



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