Facilities Operations Manager

1 week ago

Waltham, Massachusetts, United States EMCOR Facilities Services Full time
About Us:

EMCOR Facilities Services (EFS) is a leading provider of facilities management services, serving over 1 billion square feet of commercial space across the United States.

We offer a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

Job Summary:

The Facilities Manager plans, directs, and coordinates activities associated with the daily operation of the building, maintenance, repair, and renovation of facilities, equipment, buildings, and grounds, vehicle maintenance and repair, to minimize business interruption and improve efficiency.

Key Responsibilities:
  • Contract with building service personnel for daily office cleaning, waste removal, recycling, bio-waste removal, routine maintenance, landscaping, and snow removal.
  • Follow service guidelines and standards and ensure compliance.
  • Serve as the primary liaison with the landlord/owner of the building.
  • On-call and after-hours response for emergencies.
  • Regularly inspect facilities to determine repairs, replacement, or improvements necessary.
  • Responsible for proper operation, inspection, maintenance, and testing of all building systems, including electric, plumbing, HVAC, Fire/Life Safety, and water and sewer.
  • Ensure building and equipment statutory compliance.
  • Responsible for all maintenance and repair of client vehicles, including general wear and tear, detailing, inspections, and registrations.
  • Follow purchasing procedures.
  • Purchase building and maintenance supplies, machinery, equipment, and furniture.
  • Control, track, and inventory all facility property and equipment.
  • Provide direction and oversight for the purchasing of office supply stock, kitchen and conference room supplies, small equipment, and furniture as needed.
  • Assist in selecting administrative vendors for areas including but not limited to vending machines, water purification, shredding, off-site storage, and business office equipment, excluding telephone services.
  • Collaborate with the IT department to coordinate maintenance and repair of business office equipment, including phone equipment, copiers, faxes, printers, and scanners.
  • May direct contracted renovation projects to ensure adherence to specifications.
  • Oversee all aspects of the security system, including cameras and security badge systems, ensuring that all new employees have picture identification and appropriate access to work areas.
  • Oversee space needs and coordinate office moves as needed.
  • Assist in preparing the facilities department budget by reviewing reports of expenditures for the previous fiscal year and proposed improvements to facilities to prepare budget estimates for the upcoming fiscal year.
  • Responsible for reviewing and approving all facilities-related invoices, including utilities.
  • Manage and oversee vendor contracted services.
  • Oversight and direct supervision of on-site janitorial staff.
  • Develop policies and procedures as needed to maintain a safe, pleasant, and efficient work environment.
  • Develop procedures to be used in the event of an accident, fires, or other emergencies.
Requirements:
  • Experience in facilities management and equipment management is required, including fiscal management.
  • Experience in a healthcare environment is highly desirable.
  • Working knowledge of Microsoft Office and other computer systems.
  • Effective decision maker and excellent oral and written communication skills.
  • Demonstrated ability to work effectively with contractors and others to maintain a facility.
  • Demonstrated problem-solving skills and ability to perform some maintenance and repair tasks.
  • Ability to work professionally and effectively with diverse groups and individuals.
  • Ability to work in a team environment with shared responsibilities.
  • Ability to provide excellent customer service to staff, guests, and the public.
  • Demonstrated ability to work without direct supervision, work on multiple projects at once, establish work priorities, and manage time in order to meet the needs of the organization.
Physical Demands:
  • Ability to frequently lift up to 80 pounds.
  • Standing, carrying, bending, kneeling, reach, and twisting.
  • Working in cramped or tight spaces, climbing ladders.
  • Manual dexterity and ability to utilize a variety of hand and power tools.
  • Read and understand schematics, diagrams, building plans, and Scopes.
  • Established procedures identify the appropriate personal protective measures that you should use when performing the essential functions of your position.
Notice to Prospective Employees:

There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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