Senior Administrative Assistant

3 weeks ago

Houston, Texas, United States Voovio Full time
Company Overview:
Voovio Technologies is a leading global company that serves the biggest players in manufacturing. Our innovative platform helps manufacturers onboard people faster, transfer knowledge from experienced SMEs effectively, reduce incidents and unplanned downtime.

Deployed by companies including BASF, Tesla, Dow, LyondellBasell, Chevron (REG), Westlake, P66 and many others, we help manufacturers close skills gaps in their operations.


Position Overview:


We are seeking a highly organized, experienced and proactive Assistant to provide comprehensive support to the Senior Vice President (SVP) of the Americas.

The ideal candidate will be adept at managing multiple priorities, possess exceptional communication skills, and demonstrate a strong attention to detail.

This role will serve as a vital liaison between the SVP and various internal and external stakeholders.

Responsibilities:
Track and analyze key performance indicators (KPIs) for the sales team, providing weekly updates and reports to the SVP.
Support the company's HR, Finance and Legal functions and needs.
Oversee company administrative tasks, including scheduling appointments, managing calendars, and handling correspondence on behalf of the SVP.
Identify, coordinate and manage logistics for trade shows and other events.
Coordinate and manage proposals (scope of works) for customers.
Review and reconcile company expense reports, ensuring compliance with company policies and procedures.
Manage procurement and supplier systems for our customers ensuring we are compliant, and addressing any customer inquiries or concerns.
Ensure company information, documentation and equipment is correctly handled and stored.
Assist in updating company handbooks, policies and other important documentation.

Assist with special projects and initiatives as assigned by the SVP, leveraging strong problem-solving skills and attention to detail to drive successful outcomes.

Maintain confidentiality of sensitive information and exercise sound judgment in handling confidential materials and communications.

Qualifications:
Bachelor's degree in business administration, communications, or a related field preferred.
Proven experience providing high-level administrative support to senior executives in a fast-paced environment.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
Exceptional written and verbal communication skills, with a keen attention to detail and accuracy.
Ability to work independently with minimal supervision, while also functioning as an integral member of a collaborative team.
Flexibility to adapt to changing priorities and navigate complex situations with tact and diplomacy.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Compensation:
Competitive
Excellent Healthcare Plans
401k

  • Senior Administrative Assistant

    2 weeks ago

    Houston, Texas, United States Target Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Target. As a Senior Administrative Assistant, you will provide administrative support to multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment.You will be an extension of your leader, complementing their...

  • Senior Administrative Assistant

    2 days ago

    Houston, Texas, United States Texas Children's Hospital Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide exceptional support to our leadership team. As a key member of our administrative team, you will be responsible for providing administrative support to multiple leaders, including primary support to an Executive (Assistant Vice President or above) and/or a...

  • Senior Administrative Assistant

    2 weeks ago

    Houston, Texas, United States Lonza Full time

    Executive Administrative AssistantLonza Bioscience is seeking an experienced Executive Administrative Assistant to join our team in Houston, TX. As a key member of our leadership team, you will provide high-level administrative support to our Senior Vice President and other senior leaders.Key Responsibilities:Manage complex calendars, coordinate travel...

  • Senior Administrative Assistant

    4 weeks ago

    Houston, Texas, United States MD Anderson Cancer Center Full time

    Job Title: Senior Administrative AssistantJob Summary:The Senior Administrative Assistant will provide high-level administrative support to designated faculty members and departmental representatives. This role will coordinate administrative duties, including word processing, presentation creation, document composition, editing, and proofreading. The...

  • Senior Administrative Assistant

    3 weeks ago

    Houston, Texas, United States TekWissen LLC Full time

    Job OverviewTekWissen Group is a leading workforce management provider with a global presence. Our client is a renowned biotechnology company that combines technological expertise with world-class manufacturing and scientific excellence. They specialize in pharmaceutical ingredients, bioscience, biopharmaceuticals, custom manufacturing, biotechnology, life...

  • Senior Administrative Assistant

    2 weeks ago

    Houston, Texas, United States Voovio Full time

    Company Overview:Voovio Technologies is a pioneering company that empowers manufacturers to streamline their operations. Our innovative platform helps companies onboard personnel efficiently, transfer knowledge effectively, and reduce incidents. Our clients include leading manufacturers such as BASF, Tesla, Dow, LyondellBasell, Chevron, Westlake, and P66.Job...

  • Senior Administrative Assistant

    3 weeks ago

    Houston, Texas, United States MD Anderson Center Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at the MD Anderson Center. The successful candidate will provide administrative support to faculty and mid-level providers, as well as coordinate various departmental duties.Key ResponsibilitiesProvide primary departmental timekeeping utilizing the...

  • Senior Administrative Assistant

    3 weeks ago

    Houston, Texas, United States MSCCN Full time

    Job SummaryWe are seeking a highly skilled and organized Senior Administrative Assistant to provide exceptional support to our faculty members. The ideal candidate will have a strong background in administrative work, excellent communication skills, and the ability to multitask and work in a fast-paced environment.Key ResponsibilitiesProvide administrative...

  • Senior Administrative Assistant

    3 weeks ago

    Houston, Texas, United States MD Anderson Cancer Center Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at MD Anderson Cancer Center. The successful candidate will provide administrative support to assigned tenured track faculty and their research laboratory personnel, serving as an administrative liaison and coordinating various administrative tasks.Key...

  • Senior Administrative Assistant

    4 weeks ago

    Houston, Texas, United States MD Anderson Cancer Center Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at the MD Anderson Cancer Center. This is a full-time, non-exempt position that will provide administrative support to assigned tenured track faculty and their research laboratory personnel.Key ResponsibilitiesProvide administrative support to assigned...

  • Administrative Assistant

    3 weeks ago

    Houston, Texas, United States MD Anderson Cancer Center Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at MD Anderson Cancer Center. The successful candidate will provide administrative support to our faculty and staff, ensuring the smooth operation of our department.Key ResponsibilitiesProvide administrative support to faculty and staff, including...

  • Senior Administrative Assistant

    4 weeks ago

    Houston, Texas, United States MD Anderson Cancer Center Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at MD Anderson Cancer Center. The successful candidate will provide administrative support to faculty members, ensuring the smooth operation of our department.Key ResponsibilitiesPlan and manage work deadlines and schedules, maintaining calendars and...

  • Senior Administrative Assistant

    3 weeks ago

    Houston, Texas, United States MD Anderson Cancer Center Full time

    Job SummaryWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team at MD Anderson Cancer Center. The successful candidate will provide administrative support to faculty members, ensuring the smooth operation of our department.Key ResponsibilitiesPlan and manage work deadlines and schedules, maintaining calendars and...

  • Senior Administrative Assistant

    5 days ago

    Houston, Texas, United States MD Anderson Center Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at MD Anderson Center. The successful candidate will provide administrative support to assigned faculty, including typing, transcribing, answering phones and voice mails, faxing, scheduling meetings, and maintaining calendars.Key...

  • Senior Administrative Assistant

    4 days ago

    Houston, Texas, United States MD Anderson Center Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at the MD Anderson Center. The successful candidate will provide administrative support to assigned faculty, including typing, transcribing, answering phones and voice mails, faxing, scheduling meetings, and maintaining calendars.Key...

  • Senior Administrative Assistant

    5 days ago

    Houston, Texas, United States Sentoria Staffing Solutions Full time

    Cockrell Interests OverviewCockrell Interests is a leading asset management firm that oversees a diverse portfolio of investments for the Cockrell family. With a strong focus on quality and a fast-paced environment, we offer challenging and rewarding work opportunities for our team members.Role OverviewThe Senior Administrative Assistant will provide...

  • Senior Administrative Assistant

    3 weeks ago

    Houston, Texas, United States MD Anderson Center Full time

    Job Summary:MD Anderson Center is seeking a highly skilled and experienced Senior Administrative Assistant to join our team. The successful candidate will provide administrative support to faculty, mid-level providers, and other departments, ensuring seamless day-to-day operations. Key Responsibilities:Provide administrative support to faculty, mid-level...

  • Senior Administrative Assistant

    4 days ago

    Houston, Texas, United States Sentoria Staffing Solutions Full time

    Cockrell Interests OverviewCockrell Interests is a leading asset management firm that oversees a diverse portfolio of investments for the Cockrell family. Our organization offers a dynamic and challenging work environment, where employees are valued and recognized for their contributions. We are committed to building a career with a talented team of...

  • Senior Administrative Assistant

    4 weeks ago

    Houston, Texas, United States San Jacinto College Full time

    Job SummaryWe are seeking a highly skilled and customer-focused Senior Administrative Assistant to join our team at San Jacinto College. This role will provide exceptional support to students, employees, and visitors, ensuring a positive and welcoming experience at our campus.Key ResponsibilitiesProvide general information to visitors about admissions,...

  • Senior Administrative Coordinator

    5 days ago

    Houston, Texas, United States Addison Group Full time

    Senior Administrative AssistantWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Addison Group. In this role, you will provide administrative support to our C-Suite Executive and their team, ensuring seamless daily operations.Key Responsibilities:Provide exceptional administrative assistance and support to...