Executive Support Specialist

4 days ago


Plano, Texas, United States Hired by Matrix Full time
About the Role

Hired by Matrix is seeking a skilled Executive Assistant to support our Vice President. This is a contract position working onsite.

  • The ideal candidate will have a minimum of 5 years of executive administrative experience supporting C-suite and/or senior level executives.
  • They must be able to manage workload in a fast-paced and high intensity work environment, develop a work schedule, set goals, create/implement action plans and monitor progress.
Responsibilities

The successful candidate will be responsible for:

  • Managing the VP's calendar, scheduling meetings and conference calls (includes staff meetings and meetings with senior management within the system as well as external stakeholders and consultants) both domestically and internationally.
  • Coordinating travel arrangements (domestic and international) which includes the preparation of visa travel documents, as required.
  • Preparing and handling highly confidential and proprietary information.
Requirements

The ideal candidate will possess:

  • Highly organized, with attention to detail and proactive follow-up.
  • Ability to flex schedule to meet work demands (ex. early mornings, after hours).
  • Proficiency in Microsoft Office suite (Outlook, Word, Excel) and advanced PowerPoint skills.
Salary and Benefits

The estimated salary for this role is $75,000 - $90,000 per year, depending on experience. Additional benefits may include health insurance, retirement plan, and paid time off.



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