Payroll Administrator
7 days ago
Phaxis is seeking a highly skilled Payroll Specialist to join our team. As a key member of our Human Resources department, you will be responsible for providing payroll support to our 1200+ US multistate employees.
Key Responsibilities:- Administer all aspects of multistate payroll processing from start to finish for eight biweekly and five monthly payroll FEINs.
- Calculate and process final payments for all terminating employees.
- Perform Pre-audit and Post audit review utilizing ADP Standard reports.
- Perform a Payroll Preview Register reconciliation as part of the pre-auditing process to ensure payment accuracy.
- Create and validate payroll data output accuracy using the ADP Reporting tool.
- Respond to employee requests for assistance with Time Off requests, Timecard entries, and ADP access.
- Collaborate with Payroll Tax team as needed to research issues and resolve timely.
- Coordinate with HR teams regarding final vacation balances and paybacks.
- Gather documentation for external and internal auditors upon request.
- Assist new employees with I-9 process to obtain work authorization through E-Verify.
- Manage various Leave of Absence payroll related tasks.
- Submit Employment Verifications and Leave of Absence claims to State agencies upon request.
- Calculate State benefit payments issued to employees to offset eligible paid leave earnings for various Short-Term Disability, State Paid Family Leave, and Parental Leave payments.
- Process Taxable and Non-Taxable updates and applicable Offsets in ADP in a timely manner to ensure W2 reporting.
- Record state disability and paid leave claim information on internal and external State agency forms.
- Meet biweekly with the Leave Manager to review the status of Leave of Absence claims and payments.
- Administer Worker's Compensation forms and partner with HR members as needed on claims.
- Collaborate with various departments on cross-functional projects.
- Attend meetings with ADP team regarding issues and system enhancements.
- Assist in ADP Payroll and Timekeeping project-based testing in the UAT environment.
- Associate Degree (preferred)
- Payroll Certification (FPC/CPP preferred)
- ADP experience required (Vantage/MyADP preferred)
- ADP Reporting Tool experience
- Intermediate level Excel experience
- 2- 3+ years Payroll Administration experience
- Excellent client service mindset with a positive "sense of urgency" approach to resolution
- Outstanding verbal and written communication skills
- Ability to work well with individuals at all levels of the organization and flexible and to perform multiple tasks in a busy environment
- Effective computer software skills in Zoom, PDF, and Microsoft Word, Teams, and Outlook
- Ability to handle highly sensitive and confidential matters in a professional and positive manner
- Flexible for overtime as necessary, particularly for payroll transmissions
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Payroll Specialist
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Woodbridge, Virginia, United States Phaxis Full timePhaxis is seeking a skilled Payroll Specialist to join our Human Resources team. As a key member of our payroll team, you will be responsible for ensuring accurate and timely payroll processing for our 1200+ US multistate employees. Your expertise in payroll administrative best practices and compliance will be essential in maintaining our company's high...
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Woodbridge, Virginia, United States Phaxis Full timePhaxis is seeking a skilled Payroll Specialist to join our Human Resources team. As a key member of our payroll team, you will be responsible for ensuring accurate and timely payroll processing for our 1200+ US multistate employees. Your expertise in payroll administrative best practices and compliance will be essential in maintaining our company's high...
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