Sales Coordinator
4 weeks ago
Sales Administrator Job Description
At Allied Fire Protection, we are seeking a highly organized and detail-oriented Sales Administrator to join our sales team. The successful candidate will be responsible for providing administrative support to the sales team, including maintaining bid lists, updating sales reports, and creating meeting invitations.
Key Responsibilities:
- Maintain accurate and up-to-date bid lists for the sales team.
- Update sales reports and distribute them as needed.
- Create meeting invitations and calendar events for sales team members.
- Provide backup support for collections on outstanding sales items.
- Assist in bid tab inquiries and downloading/printing plans as needed.
- Facilitate inspection and deficiency sales process.
- Download inspection reports from Building Reports.
- Assist in inspection and deficiency repair history as needed.
- Print and provide deficiency notices and reports to the sales team.
- Assist in material quotations for deficiency repairs as needed.
Additional Responsibilities:
- Obtain and update customer set up sheets.
- Support with Service Trade actions, client and prospect updates.
- Follow up on client and project initiatives.
- Assist in creating emergency work orders as needed.
- Assist in collecting all documentation required for contract/remodel job set up.
- Assist in preparing proposals as needed.
Requirements:
- High school diploma is required.
- Bachelor's Degree is preferred.
Skills and Competencies:
- Excellent written and verbal communication skills.
- Ability to follow verbal and written instructions.
- Detail oriented with excellent organization skills.
- Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company.
- Ability to maintain accurate and auditable records.
- Ability to work in a fast-paced service/construction team environment.
- Attention to detail with emphasis on accuracy and quality.
- Ability to prioritize work to balance multiple projects and deadlines.
Physical Requirements:
- 100% Office Setting, including sitting, some bending, walking and viewing.
Compensation: 20-28 Hourly Wage
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