Receptionist - On Site Coordinator

5 days ago


Melville, New York, United States De Novo Review Inc Full time
About De Novo Review Inc

We are a nationally renowned law firm with over 40 years of experience, representing survivors of catastrophic and traumatic events. Our attorneys are dedicated to delivering the best outcomes through persistence and zealous advocacy.

Job Summary

We are seeking a reliable, professional, and highly motivated Receptionist to join our innovative team in a fast-paced environment. The successful candidate will be responsible, have excellent communication skills, be highly organized, and detail-oriented.

Key Responsibilities
  • Create an exceptional first impression for our clients and visitors, representing the firm in a positive and professional manner.
  • Promote and ensure clear communication between reception and office clientele, adhering to confidentiality policies at all times.
  • Promptly answer all incoming calls to the switchboard, taking and delivering accurate messages via email or voicemail, as directed by attorneys or staff.
  • Keep track of events, office personnel, and visitors in conference center as well as the office.
  • Schedule meetings, book conference rooms, and maintain accurate logs.
  • Manage the setup for conference rooms to ensure reservation requests are met prior to scheduled meetings.
  • Receive and direct deliveries and keep accurate logs.
  • Assist administrative staff with administrative tasks and special projects as needed.
  • Maintain a polished appearance of reception and conference room areas at all times.
Requirements
  • High School Degree or equivalent preferred.
  • Law firm experience a plus.
  • Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required.
  • Exceptional computer skills with the ability to learn new software applications quickly.
Benefits
  • Health insurance.
  • Dental insurance.
  • Vision insurance.
  • Life Insurance.
  • Tax Advantage Accounts - Medical/Dependent Care FSA, Commuter.
  • Simple IRA match.
  • Paid time off.
  • Paid holidays.
  • Referral program.


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