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Program Coordination Specialist

2 months ago

Tempe, Arizona, United States Education at Work Full time
Company Overview
Education At Work is dedicated to empowering students from underrepresented backgrounds by providing them with access to high-quality employment opportunities through evidence-based work-learning programs. Our mission is to equip students with the essential skills and experiences that are highly valued in the professional landscape by offering meaningful job placements.

Job Summary
The Project Coordinator will play a vital role in supporting the project management team by overseeing and coordinating all facets of project activities, from inception to completion. This position requires close collaboration with project managers, team members, and stakeholders to ensure that projects are delivered on schedule, within scope, and budget.

Key Responsibilities
  • Assist in the formulation of project plans and timelines.
  • Organize project meetings and document the minutes.
  • Monitor project schedules and ensure that milestones are achieved.
  • Act as a primary contact for project-related inquiries.
  • Facilitate communication among project stakeholders, team members, and clients.
  • Prepare and disseminate project-related reports and updates.
  • Support resource allocation and promote efficient resource utilization.
  • Maintain project documentation and ensure it is accessible to team members.
  • Track and manage project budgets and expenditures.
  • Identify potential project risks and issues, escalating them to the project manager.
  • Assist in developing strategies for risk mitigation.
  • Monitor and follow up on action items and issues.
  • Ensure project deliverables meet established quality standards and requirements.
  • Conduct project reviews and evaluations post-completion.
  • Implement best practices and lessons learned from prior projects.
  • Maintain comprehensive project files and records.
  • Provide administrative support to the project management team as required.

Minimum Qualifications
  • Bachelor's degree in Business Administration, Project Management, or a related discipline.
  • Demonstrated experience as a Project Coordinator or in a similar capacity.
  • Familiarity with project management methodologies and best practices.

Specific Skills
  • Exceptional communication and interpersonal skills for relationship management.
  • Strong organizational and multitasking capabilities.
  • Analytical and problem-solving skills.
  • Leadership and team management abilities.
  • Proficiency in documentation management and project management tools.
  • High attention to detail, even in high-pressure situations.
  • Effective time management skills with the ability to meet deadlines.
  • Openness to feedback and direction from senior leadership.

Specialized Knowledge and Certifications
  • Certifications in Project Management or a related field.
  • Familiarity with Agile and Scrum methodologies.
  • Proficiency in project management software (e.g., Jira or similar).

Working Conditions
  • Willingness to travel occasionally.
  • Ability to work on a computer for extended periods.
  • Capability to work independently and with remote team members.