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Administrative Coordinator

2 months ago

Erlanger, Kentucky, United States SEHO Systems GmbH Full time

Position Overview

This is a full-time opportunity for an office administrator at SEHO Systems GmbH, offering flexible working hours.

Responsibilities in Spare Parts, Machinery, and Logistics

  • Manage inquiries and orders related to spare parts
  • Procure spare parts from the main office or other vendors
  • Oversee the packing and dispatch of spare parts
  • Coordinate the sending and receiving of packages through courier services
  • Handle invoices and credit notes for spare parts, services, and machinery
  • Maintain inventory and monitor delivery timelines
  • Track outstanding payments and remind customers accordingly
  • Process customer returns efficiently
  • Manage stock levels, including reordering of spare parts
  • Address customer inquiries and internal communications
  • Respond to phone calls, and manage faxes, emails, and outgoing correspondence
  • Order office supplies and shipping materials as needed
  • Maintain a reference list, monthly order reports, and customer database
  • Ensure the office environment is tidy and presentable

Required Qualifications

  • Demonstrated experience in a comparable role, showcasing strong organizational and interpersonal skills
  • Ability to manage multiple tasks and prioritize effectively while ensuring high accuracy and attention to detail
  • Proficient in Microsoft Office and experienced with database management systems
  • Strong written and verbal communication skills, capable of handling confidential information with care
  • Compensation is based on experience

Employee Benefits

  • 401k plan
  • Medical insurance coverage
  • Dental benefits
  • Vision insurance
  • Short-term disability coverage
  • Paid time off