Executive Support Associate

5 days ago


Pittsburgh, Pennsylvania, United States University of Pittsburgh Full time

We are seeking an Executive Support Associate to provide high-level administrative support to multiple faculty members at the University of Pittsburgh.

The ideal candidate will be responsible for coordinating meetings, managing Outlook calendars, and arranging travel itineraries. They will also assist with preparing reimbursement requests, maintaining faculty CVs and biosketches, and supporting grant application submissions.

This role requires strong organizational skills, attention to detail, and excellent communication abilities. The Executive Support Associate will work closely with faculty members to ensure seamless day-to-day operations and provide exceptional support in a fast-paced environment.

Salary: $55,000 - $65,000 per year, depending on experience

Responsibilities:

  • Coordinate meetings and manage Outlook calendars for multiple faculty members
  • Arrange travel itineraries and prepare reimbursement requests
  • Maintain faculty CVs and biosketches
  • Support grant application submissions
  • Perform other administrative tasks as needed

Requirements:

  • Bachelor's degree in a related field
  • Minimum 2 years of experience in executive support or a related field
  • Excellent organizational and time management skills
  • Strong communication and interpersonal abilities
  • Proficiency in Microsoft Office and Google Suite

Benefits:

  • Competitive salary range
  • Opportunities for professional growth and development
  • A comprehensive benefits package


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