Assistant to the CEO

3 days ago

Tempe, Arizona, United States Keller Williams Realty Phoenix Full time
Job Summary

We are seeking a highly skilled and experienced professional to join our team as an Assistant to the CEO. This is a unique opportunity to work closely with our CEO and be an integral part of our entrepreneurial success-oriented team.

Key Responsibilities
  • Manage the CEO's schedule and ensure timely completion of tasks
  • Coordinate repairs and maintenance at our properties
  • Communicate with clients, answer questions, and educate as necessary
  • Use internal communication systems to keep agents informed
  • Maintain databases and update client files
  • Answer incoming calls, text messages, and emails
  • Prepare required real estate documents for client signatures
  • Coordinate maintenance schedules and assignments with tenants and third parties
  • Investigate and help to resolve complaints
  • Paying bills and following processes and workflows
  • Work with Team Leaders to set goals, increase revenue, and decrease expenses
  • Prepare Team Meeting Agendas and Coordinate
  • Maintain/Add to operations manual that documents all systems, processes, and standards for our team
  • Research and evaluate systems used to ensure we are operating at the highest level of efficiency
  • Overview of Marketing Campaigns/Databases
  • Social Media Management for each business
  • Errands such as picking up/dropping off items, property inspections, shopping, car wash, and organizing the office
Requirements
  • Memory of an elephant
  • Ability to get 3x the amount of work done as somebody else in the same amount of time
  • Enjoy working for a demanding, high-maintenance leader who is also a perfectionist
  • Moves fast, gets things done, and doesn't make mistakes
  • Can be given general guidance, asks questions to understand what needs to be done, and will take charge to make it happen
  • Provides results, not excuses
  • Problem solver, able to analyze a situation, anticipate what might happen, and put the fire out before it burns the house down
  • Loves crossing things off a to-do list and taking tasks off of other team members' plates
  • Never misses a deadline
  • Looks forward to constructive criticism to improve skill set
  • Wants to win every time
  • Wants to be a part of something really big (and awesome)
  • Loves keyboard shortcuts and learning how to work smarter, not harder
  • Able to follow systems and processes and improve them where needed
  • Doesn't hate having difficult conversations or does but is still willing to eat the elephant one bite at a time
  • A great ability to prioritize workload in an efficient manner
  • Technology/automation aficionado, loves technology, and building systems to automate processes
Work Environment

This position will be varied with some work done in our Tempe office, some done in the car while driving around the valley, and potential for some work at home once work ethic is proven.

Compensation Benefits
  • Base Salary, Bonuses for an Awesome Job, Commission Potential (Real estate license required)
  • Full Benefits Package (Health Insurance, 401(k), Dental, Life, etc.) Available
  • Unlimited Paid Vacation and Personal Time (get the job done, don't leave loose ends hanging, and enjoy your best life)
  • This position has room for advancement within our organization
Next Steps

If this sounds like you, we would love to continue the conversation. This position has massive opportunity for growth, and we are looking for a long-term right-hand person to be with us for the long haul. We promise it will be So. Much. Fun

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