Operations Assistant
6 days ago
Job Title: Operations Assistant
We are seeking a highly organized and detail-oriented Operations Assistant to join our team at TR WIGGLESWORTH MACHINERY CO. As an Operations Assistant, you will be responsible for assisting in the day-to-day operations of the office to ensure organizational effectiveness, efficiency, and safety.
The ideal candidate will have proven experience in office support roles and possess excellent time management skills, attention to detail, and problem-solving abilities.
Responsibilities:
- Assist in organizing and scheduling company meetings and appointments
- Assist in managing executives' schedules, calendars, and appointments
- Assist in maintaining office policies, operations, and procedures as necessary
- Point person for office maintenance, mailing, shipping, supplies, office equipment, and errands
- Coordinate with IT management companies on all office equipment
- Assist in managing and maintaining advertising of machinery listings
- Perform administrative duties such as data entry for managing contacts in CRM and typing machine specifications in machine listings
- Perform receptionist duties: greet visitors, answer and direct phone calls
- Ensure filing systems are maintained and current
- Ensure security, integrity, and confidentiality of data
- Monitor and maintain office supplies inventory
- Maintain a safe, secure, and pleasant work environment
Requirements:
- High School Diploma
- Proven office support experience
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in Microsoft Office
- Social networking and marketing experience
- Knowledge of clerical practices and procedures
- Knowledge of QuickBooks a plus
- Knowledge of photo editing and/or Adobe software a plus
Estimated Salary:$45,000 - $60,000 per year
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