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Project Execution Manager

2 months ago

Tampa, Florida, United States Baldwin Risk Partners Full time

Position Overview:

Baldwin Risk Partners is in search of a skilled Program Manager to lead the execution of its Workday Financials implementation, which is interconnected with Workday HCM, Payroll, Adaptive Insights, and various data systems. The Program Manager will collaborate with cross-functional teams and a third-party implementation partner, overseeing all phases of the program. This role is accountable to executive leadership and focuses on achieving critical program objectives through effective management of costs, timelines, and resources.

Key Responsibilities:

  • Act as the project leader responsible for budget and scheduling while guiding a diverse team through all aspects of systems implementation, ensuring business adoption and lifecycle support.
  • Manage vendor relationships with third-party implementation partners to ensure compliance with contracts, support across the organization, adherence to plans, and validation of contract and payment milestones.
  • Collaborate with key stakeholders in HR, Accounting, and Finance to ensure execution plans align with the foundational data model between Workday HCM and Financials, optimizing Workday's native capabilities.
  • Oversee project scope to maintain alignment with the Statement of Work, established requirements, and budget constraints.
  • Employ objective measurement methodologies to monitor and evaluate program performance against established plans (both schedule and financial).
  • Identify potential risks and develop corrective actions as necessary to implement program changes.
  • Coordinate with stakeholders to ensure that change management and training plans are established to maximize the benefits of Workday through new business process adoption.
  • Utilize strong communication and leadership skills to foster a common understanding among team members regarding technical approaches, scope, schedules, risks, and financial objectives.
  • Implement cost control techniques to manage expenditures within project budget limitations and regularly report on project budget performance through the Estimate to Complete (ETC) process.
  • Create and maintain comprehensive project plans and action item lists.
  • Work closely with cross-functional teams and third-party integration partners to oversee cost and schedule execution of tasks and resolve issues as they arise.
  • Prepare and deliver review briefings to senior leadership.
  • Exhibit ethical and professional behavior in alignment with Baldwin Risk Partners' core values.

Qualifications:

  • Bachelor's degree in business administration, computer science, Information Systems, or a related field, or equivalent experience.
  • 5+ years of project management experience, particularly in Workday implementations and strategic initiatives.
  • Demonstrated success in leading Workday projects and delivering measurable outcomes.
  • Strong understanding of HR and finance operations and processes.
  • High proficiency in project management principles and process flow mapping tools.
  • Ability to collaborate effectively with cross-functional teams, including business operations, accounting, finance, and technology.
  • Excellent communication skills, with the capacity to influence and motivate others.
  • Proven analytical and problem-solving abilities.
  • Attention to detail in project execution, including scheduling, status reporting, and deliverables.
  • Strong project management skills, capable of managing multiple projects concurrently.
  • Ability to navigate the internal dynamics of organizations and define effective communication channels to achieve goals.
  • Experience communicating effectively with individuals at all organizational levels and providing clear project status reports to senior leadership.
  • Adaptability to changing business needs and circumstances, maintaining a positive attitude and modifying plans based on new information or shifting priorities.
  • Ability to thrive in a fast-paced, dynamic environment, managing multiple tasks simultaneously and pivoting quickly as project requirements evolve.
  • Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Preferred Skills:

  • Experience in mentoring and collaborating with team members on project management and change management principles.
  • Technical knowledge of Workday functionality is highly preferred.
  • Project Management Professional Certification is a plus.

Strong preference for candidates located in the Tampa, FL area. Remote or flexible work arrangements may be considered with travel requirements to support on-site project needs.