Accounting Assistant III

2 months ago

Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time
About the Role

Carnegie Mellon University's UEIS Division is seeking a highly skilled Financial Operations Specialist to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment.

The successful candidate will contribute to the department by providing support in overseeing and processing complex financial transactions, handling purchasing transactions, creating and distributing financial reports, processing expense reimbursements, and monitoring expenditures for the division.

Key Responsibilities
  • Organization and oversight of purchasing transaction steps in the business office, including vendor contact management, purchasing card transaction tracking, purchase order creation, and invoice tracking.
  • Serve as a university buyer. Purchase supplies and materials throughout the year. Allocate costs following university documentation guidelines.
  • Prepare and submit expense and business travel expense reimbursement reports in accordance with university and library policies.
  • Coordinate travel booking requests with the university travel agency, CTP.
  • Work with the University Contracts office, Tax office, Accounts Payable office as the university policy requires.
  • Process journal entry transfers as directed by the Business Manager or Senior Associate Dean.
  • Generate and distribute financial reports according to the departmental reporting cycle. Review ledger detail and resolve accounting problems using University procedures such as payroll distribution adjustments, AP redistributions, and feeder correction forms.
  • Compile financial analysis reports to assist in the development of departmental forecasts and budgets. Assist the Business Manager with preparation of budget data and departmental expense forecasts.
  • Retain financial records according to the University Financial Record Retention policy and in support of division electronic organization structure.
  • Coordinate travel and paperwork necessary for guest speakers, honorariums, and other guests of the UEIS division.
Requirements
  • Associate's degree in Finance, Business Administration, Accounting or related field
  • A minimum of 2 years' experience managing organizational books and accounts
  • A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
What We Offer
  • Successful background check
  • Hybrid work posture
  • Full-time position (37.5 hours/week)

Carnegie Mellon University offers a comprehensive benefits package to eligible employees, including a generous employer contribution, ample paid time off, and life and accidental death and disability insurance. Other perks include a free Pittsburgh Regional Transit bus pass, childcare support, and more.

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